Why the second ZP document is being created with full invoice amount (but says as bank charges)？

[BellaSun]

The first ZP document clears the vendor open line item. The debit in the second ZP (bank charges) clears the credit against the first ZP document. However, there is still a credit in the clearing account as an open item.

Could someone please explain the reason for the second ZP document, which includes both a debit and credit for the full amount of the invoice?

SAP S/4HANA Cloud Public Edition Finance SAP S/4HANA Cloud Public Edition 

[HenrikeGrtecke]

Hello, thank you for your question. It has been forwarded to the experts. Kind regards, Henrike

[Jeremy_Deo]

Hello dear user,

Taking your example, here is how it behaves in the system :

ZP1

• Debit: Vendor Payables Account (e.g., 31xxxx) → $100
• Credit: Bank Outgoing Clearing Account (e.g., 27xxxx) → $100

This is the standard vendor payment entry.

ZP2

• Debit: Bank Outgoing Clearing Account → $100
• Credit: Bank Outgoing Clearing Account → $100

According to your log, this is meant for bank charges, but both debit and credit are equal, which seems odd.

Then:

• ZP1's $100 credit is cleared against ZP2's $100 debit, leaving ZP2's $100 credit open.

Best Practice: Bank Statement Upload + Clearing

Yes, you're on the right track. Here’s how clearing and bank charges should ideally flow:

1.  Bank Statement Upload (MT940 or CAMT.053)

When the bank statement is uploaded via Manage Incoming/Outgoing Bank Statements app, it should reflect:

• Actual payment to vendor: $100
• Bank charges: $5

The statement line from the bank will be:

Payment Amount	Charge	Net Clearing
$100	$5	$105 debit from your bank account

1.  Automatic Clearing via FEBAN / Reconciliation Rule

• The $100 credit open item (ZP2) will be matched with the bank statement entry (the bank’s $100 outflow for vendor).
• The $5 bank charge will post to a GL account like Bank Charges Expense (64xxxx), based on clearing rules or interpretation algorithms (configurable in Bank Account Master or EBS config).

I hope this explanation will help you answer your question.

Best regards,

Jeremy

[Jeremy_Deo]

Hello dear user,

In SAP S/4HANA Cloud Public Edition, the ZP is used to process vendor payments. Based on your description, the first ZP document clears the vendor open item, but a second ZP document is generated, containing both a debit and credit for the full invoice amount, while still leaving a credit in the clearing account.

Possible Reasons for the Second ZP Document

1️. Bank Charges or Additional Fees Processing

• The second ZP document may have been automatically generated to account for bank charges.
• This happens when the system posts a separate line item for bank fees while keeping the full invoice amount in the payment transaction.
• The credit remains in the clearing account if the bank charges weren’t fully offset.

2️. Incorrect Clearing Logic or Partial Clearing

• The second ZP document could have been posted in an attempt to clear the first payment (ZP1) but didn't fully clear the clearing account.
• If the payment program (F110) or manual clearing (F-53) was used improperly, this could result in an unbalanced clearing account.

3️. Reversal & Reposting of Payment

• If there was a reversal (due to incorrect bank data or rejection by the bank), SAP might generate a second payment document (ZP2) to repost the correct transaction.
• If the system doesn’t automatically clear everything, a credit could remain in the clearing account.

4️. Payment Medium Processing Issues

• If a payment medium (e.g., SEPA, bank file) was generated incorrectly or modified, SAP may create an adjustment entry, resulting in the second ZP document.

I hope this will help you answer your questions.

Best regards,

Jeremy

[SRKM]

Hi Jeremy, thanks for your response on this. Regarding your solution as the first option, if the payer is responsible to make the bank charges don't we see the bank charges entry before we get the bank statement?

[SRKM]

In S4 PC, when we have executed the automatic payment run there are two ZP docs created. ZP1 is debited vendor payable account($100) and credited bank outgoing clearing account ($100). Also another ZP2 created by debit ($100) and credit ($100) to the same bank outgoing clearing account (the job log says that this is for bank charges, however both debt and credit with full invoice value as of ZP1 doc). Then, the credit of ZP1 ($100) is cleared against the debit ($100) of ZP2. Now, there is still a open line item of ZP2 credit line ($100). Now, should we clear this credit of ZP2 against the bank statement that we receive from Bank with the actual amount paid to vendor? If the bank pays $100 to vendor and charges $5 as bank charges. Then the bank statement upload would take care of the clearing and post $5 as bank charges? Pls advise, thanks for your help