Special GL indicator field/Using Alternative Account for Supplier in Create supplier invoice App

[KhongHaGiang]

• According to SAP Note 2856664, the Create Incoming Invoices app does not offer park functionality, and the resolution provided is to use the Fiori app Create Supplier Invoice (App ID F0859) for parking supplier invoices.

I understand that in the Create Supplier Invoice app, invoices can be created without reference to a Purchase Order, and we are able to select Document Type in the details section, as also recommended by the J60 Test Script.

However, I am facing a few issues with this app in SAP S/4HANA Public Cloud:

- There is no field for Special G/L Indicator (e.g. for down payments or other special postings), which limits our ability to handle some specific business cases.

- It is not possible to change the G/L Account (Reconciliation Account) of the supplier line item. In some scenarios, we would like to use an alternative account (different from the reconciliation account in the supplier master data), similar to the flexibility provided in the Create Outgoing Invoice (FB60) app in the On-Premise version.

While I still want to park the document, I find these limitations blocking the process.

Could you please advise:

• If there is any workaround  for including the Special G/L Indicator field in the Create Supplier Invoice app?
• If it's possible to manually assign a different G/L Account to the supplier line item in this app (perhaps via configuration or extension)?

• And finally, is there a way to park such documents (with Special G/L or custom G/L Account) in the current cloud setup?

Looking forward to your guidance.

[Chuma]

Hello @KhongHaGiang 

Thank you for your detailed question.

In SAP S/4HANA Public Cloud, the Create Supplier Invoice (App ID F0859) application does not provide support for:

• Entry of a Special G/L Indicator for down payments or special postings.
• Manual override of the supplier reconciliation account for the supplier line.

These options are not accessible or cannot be expanded in the Cloud environment, adding them through Custom Fields, a BAdI, or any UI modification is not possible.

Follow be to meet your requirements:

For down payments or specific G/L transactions, utilise Manage Supplier Down Payment Requests to automatically generate and post the relevant G/L entries

For invoices requiring a different G/L account, assign the appropriate reconciliation account in the supplier’s master data. Also note Public Cloud does not allow changing it at invoice level).

To park standard supplier invoices, continue using Create Supplier Invoice (F0859) this is the only supported app for parking non-PO supplier invoices.

References:

• SAP Note 2856664 – Create Incoming Invoices app does not offer Park functionality; use F0859.
• SAP KBA-2885884 - Differences between the Create Supplier Invoice (App ID F0859) and Create Incoming...
• SAP KBA-2891863 - App ID F0859: Create Supplier Invoice - Purchase Order selection differs from CSI ...
• SAP Help Portal – Manage Supplier Down Payment Requests (Public Cloud).

Kind regards,
Chuma

[MalgorzataS]

Chuma, the manual alternative reconciliation account  is available for a year now, for MIRO as well: 2853117 - Allow reconciliation account changes when trying to post invoices in SAP S/4HANA Cloud Public Edition

[jagoda_drwiega]

Hello, 

You can try add a Custom Field to app UI to see additional information regarding invoice. Here you will find SAP documentation regarding this topic:

https://help.sap.com/docs/SAP_S4HANA_CLOUD/0f69f8fb28ac4bf48d2b57b9637e81fa/57909455bf7c4fdd8bcf48d7...

There is also possibility to create or search for some custom logic in released BAdI.

Regards, 

Jagoda