SAP system does not accept tolerance limits defined at the invoice level

[Micheal_Mathews]

Hi

We have defined tolerance limits at the invoice level in our SAP system. Tolerance is 20,000 or 5%

However the issue is that each time a GRN is punched against an invoice the system does not allow the invoice to be of a greater value than the PO. (Note GR-IV field in the PO is not checked when we are doing this).

Scenario:

PO Value: 10,000

PO Quantity: 10

PO Unit Price: 1000

GRN is punched for 10 items.

Now as per the above scenario when i book the invoice it only allows me to make an invoice of 10,000 and not 10,500 or any other figure. It ideally should allow me upto my tolerance limit.

Please do correct me if my understanding is incorrect.

[giova10ni]

Dear Micheal,

Have you checked your upper limit as well in SPRO-Materials Management-Purchasing-Purchase Order-Set Tolerance Limits for Price Variance?

Regards

[Micheal_Mathews]

Hi giova10ni ,

Yes i have checked the same and it is as i have explained in the question.

However consider a case wherein, i have invoice tolerances set in the system and i enforce GR-IV check during PO creation.

Now when i punch the invoice will it allow me to enter my tolerances ? Or it won't let me inflate the price as i selected GR-IV in the PO.

[giova10ni]

Dear Micheal,

I don't think that selection of GR-IV affects tolerances entered.

Regards

[Micheal_Mathews]

Hi Georgios,

The following is what i understand:

1. Enabling GR-IV check on the PO level will ensure that invoicing cannot be done without creating a GRN. However during invoicing the rate or quantity in the invoice can be altered as per tolerances defined in the system. Correct me if i am wrong.

2. Then what does GR-IR do ? What would go wrong from an accounting perspective if GR-IR is not checked.

[giova10ni]

Dear Micheal,

GR-IR is a GL used to record both Goods Receipt & Invoice Receipt.

-When you GR in the system, expense in debited & GR/IR is credited.

-When you enter an invoice (IV) Vendor is credited & GR/IR is debited.

You have to keep an eye in GR/IR account and clear it periodically. If it has a credit balance, that means that you have entered GRs in the system and awaiting invoices which is usually the correct process.

Hope this is clear.

[Micheal_Mathews]

Dear Georgios,

Thank you for the explanation. However, i wanted to know what would go wrong from an accounting perspective if GR-IR is not checked at the PO level.

How would the accounting entry look like ?

[nico_dewaele]

Hi,

check the tolerances in OMR6.

BR, BW, DQ, KW may not allow it.

kr

Nico

[BijayKumarBarik]

If those said message numbers set for error in your system- system will not allow you to do invoice more than the quantity or value of the PO.

If message setting are not present- better check with intelligent ABAPer to find any piece of code/s (User exit / FM in MIRO)causing your concern!

[BijayKumarBarik]

Any message numbers setting done in transaction code OMRM and OBMSG ( M8-81 and M8-87)?

[Micheal_Mathews]

Hi Bijay,

No exceptions are set in OMRM/OBA5/OBMSG/SE91 for message groups (M8-81 and M8-87)

[JonathanEemans]

Hi Micheal,

Check out this blog on GR-BASED IV indicator including example postings: https://blogs.sap.com/2009/10/03/valuation-of-a-goods-receipt-for-a-purchase-order-grir-amount-part-...

Best regards,

Jonathan Eemans