SAP GTS Worklist prior to goods receipt no link between PO and IBDLV

[decathlon-production]

Hello,

Our process prior to goods receipt works already since a few months, however we discovered an issue,from time to time, the link between PO and IBDLV is not there in the worklist before goods receipt.

the worklist looks like this for these cases (see screenshot) while you can see that standardly we have the complete line filled in.

This causes an error: our development to automatically create the import declaration based on a BOL with the required IBDLV's does not work anymore.

Could anyone please explain me:
1. what could cause the loss or the "not being" set of this link between PO/IBDLV toward GTS only in few cases?

mind that both PO and IBDLV have been correctly transferred (also for legal control and are completely cleared) - so there is nothing wrong with the transfer as such nor with the legal control.

IBDLV Entry is present in /SAPSLL/CORREF as EXTID

2. Where can I find this link between PO and IBDLV before customs declaration (so an /SAPSLL/LEGREF equivalent, but before declaration) /SAPSLL/CORREF does not really show me the link.

Thank you for your help

[decathlon-production · Accepted solution]

Hello Dave and Santosh,

Thank you both for your reply,

Yes the Inbound deliveries are definetly created I could find their corresponding numbers in the LIPS table,
however thanks to your reply I checked deeper and found the root cause.

What was the issue:

We created an output on the shipment (so after standard flow : PO > IBDLV > Shipment ), that creates automatically the Import Declaration based on the worklist prior to GR Inbound deliveries.
However at the moment the output towards GTS was triggered a first time, the Inbound deliveries were not yet linked to the shipment ==> Error by the user.
Meaning we received an error saying the IBDLV were (at that time) not present in the worklist.

By the time our support team noticed the issue and retried again the deliveries already had the status Goods Receipt: Completed.

Thus in that case it is "logical" that they are no longer to be found in the list prior to goods receipt.
Unfortunately, since the transfer of material documents is not yet set up ==> foreseen for a later version, these were not declarated,

Neither did they come in the list Customs declaration after goods receipt.

==> the system seems to be aware however keeping the PO in the worklist without a reference to the IBDLV

Kind Regards
and thanks for your replies

Raisha Demeester

[former_member215181]

Hi PHS,

From the screen-shot, it looks like you have Purchase Orders for which the Inbound Delivery has not yet been created.

The work-list generally shows open P.O's and, if available, open Inbound Deliveries.

Could it be simply that for the entries without IBD, only the P.O. was so far created?

If not, then please show (or advise) your selection criteria for the work-list.

Regards,
Dave

[former_member231409]

Hi,

Check the BADI filter ( from ECC to GTS), there might be some criteria for the POs.

Regards

Santosh