S/4Hana cloud public - Linked a manual supplier invoice to a purchase contract

[EmmanuelDeniau]

Hello, 

We need to create manual supplier invoices in S/4Hana cloud public. Those invoices should be linked to active purchase contracts, and there are no previous purchase order for those invoices. So it seems we have to use "G/L Account Items" for those invoices.

• When I used the "Create supplier invoice" app (Fiori app F0859), in the "G/L Account Items", when clicking on "Assign Profitability Segment", in the "Other" part, there is a "Provider contract" and "Contract item" fields but they are grey and no available :

• With the "Create supplier invoice - advanced" app (GUI app MIRO), it seems there is no field for the purcahse contract. 

Does someone can help to understand how we can linked our manual supplier invoices to our purchase contracts ? 

Thanks in advanced for your help

Best regards

Emmanuel

[Chris1973 · Accepted solution]

Good day @EmmanuelDeniau 

Thank you for your question.

Have a look at these references for more details:

Manage Purchase Contracts, App Extensibility: Manage Purchase Contracts, KBA 2700132, KBA 3588033

In summary, the fields you see are technically unrelated to MM purchase contract, so you cannot use them to link the invoice to your purchase contract. Which also explains why they appear grey. They belong to provider contracts used in Contract Accounting & Invoicing and Event Based Revenue Recognition. These contracts are created in a different in a different business area and are used as profitability characteristics and not as purchasing objects.

The public cloud offers you the option to create supplier invoices:

• Where you can reference to a purchase order, limit item, freight order, service entry sheet, or
• Without reference, by posting directly to G/L, material or asset accounts

So, if you want the contract to be updated and monitored through standard procurement analytics, you need at least a simple PO that points to the contract and then post the invoice against that PO.

However, an option I recommend is to keep standard contract consumption. You can achieve this by:

1. Using Manage Purchase Contracts to maintain your purchase contract as usual.
2. For each of the invoice you receive without a classic PO, you should create a simple PO, for example, a limit item that references the contract.
3. Post the supplier invoice in Create Supplier Invoice with reference to that PO. That will enable contract consumption and reporting to now work.

Here is a step-by-step approach you can consider taking:

Open the Create Supplier Invoice app and create a new Invoice without referencing a PO and add a G/L Account Item.

On the G/L item, click on Additional Details

and then link the Assign Profitability Segment.

In the pop up, expand other and you will see provider contract/Contract Item greyed out.

This demonstrates that these fields are profitability characteristics and not MM purchase contract input fields.

Best regards

Chris

[EmmanuelDeniau · Accepted solution]

Hello @Chris1973, thanks a lot for your complete fedback, it confirms this fonctionnality does not exist yet on SAP S/4 hana cloud, and we should create a PO first.