PO Commitment Carryforward to New Fiscal Year !

[shinas_rh]

Hi

One of our Client recently Activated FM.

There were PO created in 2020, which carry forwarded to 2021.

When we check Budget Report, The carry forwarded Budget show only in consumable budget and same amount in Minus under Available budget.

And when we do GR, Yes, system give error message for the same amount.

Some settings missed out, think so.

Thanks.

[Lakshmipathi]

Please share the screen shot of the error message with number

[shinas_rh]

Hi Laksmi,

I reversed in FMJ3, one of the PO , Tried again FMJ2 and now seems fine.

Its Updated both Budget Entry + Consumable budget. I think this is the correct behavior. is int it ?

Now need a way to rectify all the carryfrward took place in the begining of 2021.

whats the best way.

[iklovski · Accepted solution]

Hi,

There is no 'correct' and 'incorrect' answer there. You can either carry-forward the budget along with the commitment or not, this depends on your requirements and system settings. If you made the carry-forward with the budget, while you actually need it, then you can do one of the following:

a) Carry-backward and carry-forward (after the relevant settings are maintained), as you mentioned already

b) Inscribe additional budget manually

The first option is more correct, but would be possible only if you didn't perform any activities on carried-forward commitments. If you already did, then you will have to settle for the second option and add the budget manually. You can use carry-over process from FMBB transaction to pass the relevant amounts from 2020 to 2021.

Regards,

Eli

[shinas_rh · Accepted solution]

Hi Eli

I just need one clarification.

Suppose, The requirement is just to Carry the Commitment, not the Budget, then in 2021 this carry item gives Error message ?

Or will it consume 2021 Budget ?

What are the necessary settings and what are the standards.

Business requirement is to use 2020 budget in 2020 and 2020 commitment use 2020 budget.

Thanks.

[iklovski · Accepted solution]

When you do a carry-forward (FMJ2), you can tell the system whether AVC should be checking the budget or not.

There is no standard way of working with those settings. If your client says that the budget, which was consumed by a commitment in 2020, should be carried-over along with the commitment, you just make the customization which secures this behaviour. However, I saw clients, where the budget is to be re-consumed from the scratch for the open amount of the carried-forward commitment, and there, such a setting as mentioned baove will be irrelevant.

[shinas_rh · Accepted solution]

Thanks Eli

To Conclude,

You are absolutely right, Business Just confirmed, at end of 2020, any Open Commitments either Accrue it for 2021 or while budgeting 2021 add it as fresh entry. Means 2021 Budget = Previous Commitments + current year Budget.

Thanks Eli

[iklovski]

Hi,

What is the update profile set in FM?

Regards,

Eli

[shinas_rh]

Hi Eli,

Profile is 000101.

And I reversed in FMJ3, one of the PO , Tried again FMJ2 and now seems fine.

Its Updated both Budget Entry + Consumable budget. I think this is the correct behavior. is int it ?

Now my Issue, it seems, i must reverse all commitment carryforward that happened in jan 1st 2021.

But some of the POs are already Partially invoiced, and reversal is possible only for the remaining Value. What to do such situation.

what is the best way to avoid budget usage of 2020 commitments from 2021 Budget , in the current scenario.

I am not sure how the carryforward happen in the year end, now the issue reported.

Thanks and Have a Gud Day