PO accruals with prepayments - SAP S/4HANA Public Cloud

[VanessaCallens_]

Dear experts, 

We received the question from our customer about how to handle PO accruals with prepayments. 

What is the best practice to use when for example a PO is created for a certain service and 10% of the PO is paid before the GR is posted or the invoice comes in. 

Thank you for your input in advance! 

Kind regards,

Vanessa

[OwenLiu]

Added Procure tag, please remove tag SAP S/4HANA Cloud Public Edition.

[Gabriel-Eduard_Pandichi]

Hello,

Typically, if there is no confirmation of the service delivery (via SES) or of the material delivery (via GR) or a invoice posting for down payment costs, the PO accrual value (calculated for the entire PO amount) is not influenced by the down payment.

You need to check in Finance if you can influence the PO accruals with an invoice created for PO down payments. Or you can think to do a partial SES/GR to cover the value of the PO down payment. But then it also depends how the final invoice from the supplier will come (with the whole value, including the down payment or not).

In terms of best practices of course you have the following Finance scope items:

Purchase Order Accruals (2VB)

Service Entry Sheet Based Accruals (63L)

And also some additional resources related to the topic:

https://help.sap.com/docs/SAP_S4HANA_CLOUD/0fa84c9d9c634132b7c4abb9ffdd8f06/2e841bc5cbdd4d088141bd75...

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-sap/purchase-order-accruals-scope...

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-sap/accruals-management-purchase-...

Regards,

Eduard