Open Vendor Items Migration

[Jessicaaguilar1]

Hello everyone!

Is it possible to upload a vendor invoice and down payment with a purchase order using the migration template for open vendor items? I can't find a field in the migration template to include the purchase order reference.

If this can't be done through the template, what alternatives would be available in this case?

Thanks in advance!

[Chuma · Accepted solution]

Hello @Jessicaaguilar1 

Thank you for your question and reaching out.

The “Supplier Open Items” migration template only supports FI-AP balances and open items; PO-referenced invoices and down payments are not included.

Supplier Open Items migration template FI – Accounts Payable Open Item doesn't support down payments, Special G/L “A” or down-payment requests. SAP KBA 2934405 states these are out of scope. SAP Support Portal-2934405 - Migration Cockpit - FI - Accounts payable open item does not allow Spec...

This FI template is not connected to POs and does not support a PO-reference field. For PO documents, use S/4 instead of the AP open-items template. Addresses migration object scope and FI open-item restrictions. SAP Support Portal-3544356 - Out of Scope functionality in migration object 'FI - Accounts payable o...

Alternative options:

Migrate open POs using the “Purchase order (only open PO)” object; it loads POs that have not yet been delivered or invoiced. SAP Help Portal-Data Migration-MM - Purchase order (only open PO)

Then upload the supplier invoices with the PO reference directly to the S/4 HANA Public Cloud

Fiori app Create/Manage Supplier Invoice supports “with PO reference”. SAP Help Portal-Manage Supplier Invoices

Or via API API_SUPPLIERINVOICE_PROCESS_SRV “Create supplier invoice with PO reference” – HTTP POST. SAP Help Portal-APIs for Sourcing and Procurement-Create Supplier Invoice with Purchase Order

PO-based down payments: set DP data on the PO and process in S/4; monitor with Monitor Purchase Order Down Payments. (Not migratable via AP open-items template.) SAP Learning-Creating Purchase Orders with Down Payments

In summary, PO-referenced invoices or down payments cannot be loaded using the Supplier Open Items template. Instead, open-PO migration should be used, followed by posting invoices through the app or API, and managing PO down payments within S/4 Public Cloud.

With kind regards

Chuma

[IreneLiu · Accepted solution]

Hello @Jessicaaguilar1, We helped you to accept the answer, since there were no further updates under the topic after 7 days. You can unaccept it anytime if the answer provided was not helpful enough and you have further questions. Best regards, Irene

[Chris1973]

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