Manual Cheque Number Assignment for Outgoing Payments

[silambarasan_RS]

Hi Experts,

We are working on SAP S/4HANA Private Cloud 2023. is there any option for manual cheque number assignment for outgoing payments / cheque payment.

Our requirement:

• We want to record the outgoing payment / supplier payment using the manual cheque number (instead of system-generated sequence).

• We have already defined cheque lots in FCHI, but the system is still proposing cheque numbers automatically.

Questions:

1. How can we configure cheque lots so that the system allows us to enter the cheque number manually while posting outgoing payments (F-58 or F110)?

2. is there a way to override the system-generated cheque number with a manual one?

Any guidance, best practices, or SAP notes would be highly appreciated.

thanks & Regards,

silambarasan R

[pawan__kumar]

@silambarasan_RS 

Dedicated Manual Lot: Create a separate cheque lot (e.g., MANUAL_CHQ) with Number Assignment = External. Do not mix internal and external assignments in the same lot. This provides clarity and prevents errors.

Duplicate Prevention: The system will not stop you from entering a duplicate cheque number if you use external assignment. You must have a rock-solid internal process (e.g., a physical logbook or a control spreadsheet) to track which cheque numbers have been used to prevent duplicates.

Security and Controls: Access to transaction FCHI and FPM2 should be restricted to authorized finance personnel due to the risk of duplicate entries and the potential for fraud.

Testing: Always test this configuration thoroughly in your development (DEV) or quality (QAS) system before implementing it in production. Create a test cheque lot and process a few manual and automatic payments to ensure the behavior is as expected.

[silambarasan_RS]

Thanks, Pavan.

Please find the attached reference image. While creating the lot, we are not seeing the option for External assignment. Could you clarify if you are referring to SAP S/4HANA Private Cloud 2023?

It would also be helpful if you could elaborate a bit more on the manual cheque lot setup process.

Thanks,

silambarasan R

[pawan__kumar]

Yes, this applies to SAP S/4HANA Private Cloud 2023. Use transaction FCHI or the corresponding Fiori App ("Manage Check Lots"), not the SPRO activity FCHL. If you cannot access FCHI, it is a standard access control issue in the cloud edition. Please contact your project team or system administrator to grant the necessary authorization (e.g., for transaction FCHI or the corresponding business catalog for the Fiori app).