How to change GL account after Supplier invoice is posted

[astroscale-nicole]

Hello all,

Is it possible to change the GL assignment after a Supplier invoice has been posted?

Background

We have set up a list of Product Category IDs which will map to the respective GL when a user does a Goods receipt after receiving an invoice. This is to facilitate general users who are unfamiliar with accounting GL accounts.

Scenario

A user had selected the wrong Product Category but the supplier invoice was approved and posted.

I would like to know if it is still possible to change the GL assignment without cancelling the invoice.

Any help is appreciated.

Thanks!

Nicole

[smarchesini]

I think this is more functional question and not a sapui5 topic

[Jeremy_Deo · Accepted solution]

Hello dear user,

And thank you for asking your question in the SAP Community blog.

Once a supplier invoice is posted, you can’t just go in and change the G/L account—it’s locked in. But there are a few ways to fix it depending on your situation:

1. Reverse and Repost (cleanest way)

If the invoice hasn’t been paid yet, the best option is to reverse it and post it again with the correct G/L account.

• Use the “Manage Supplier Invoices” app or transaction FB08 (if you have access to the GUI).
• Once reversed, create a new invoice with the correct account.

2. Post a Manual Journal Entry

If the invoice is already paid or you don’t want to reverse it, you can post a manual journal entry to move the amount from the wrong G/L to the right one.

• Go to “Post General Journal Entries”
• Debit the incorrect account and credit the correct one (or vice versa, depending on what happened).

This way, your financials are corrected, even if the original invoice stays as-is.

3. Use a Credit Memo and Repost

If you want to keep everything vendor-related clean:

• Post a credit memo to cancel out the original invoice.
• Then post a new invoice with the correct G/L account.

I hope this will help you answer your question.

Best regards,

Jeremy