Funds management- PO commitment of budget/funds year wise.

[amol_dangche]

Scenario: Leasing Purchase orders

Example: Lease a laptop for 3 year. Total value of a laptop = 36,000.

PO created with value = Rs. 36,000 in F.Y. 2018, with invoice plan of 3 years (Yr. 2018, 2019 & 2020)

However expectation is system should commit the budget for this year which is Rs. 12,000 in Yr. 2018 & Rs. 12,000 in Yr. 2019 & Rs. 12,000 in Yr. 2020.

Setting of Funds Management is in place, in OF39 tried profile with 00350, 00100 through which commitment of budget done in current year which is 2018.

We want commitment of budget as per the invoice plan or at different year.

Which setting I am missing or applicabel for this scenario.

[iklovski · Accepted solution]

Hi,

It seems to me that you misuse OF39 functionality. In OF39, should you want to make some modifications, you are supposed to work on your defined update profile, and not some 'foreign' one. So, if you use 000102, you have to change value type '51' behaviour for 000102 and not for 000350. 000102 pre-defined behaviour for PO is 'posting date' consumption. So, unless you change it to 'delivery date' for this update profile, it will consume the entire amount in one year.

Regards,

Eli

[amol_dangche · Accepted solution]

Dear Eli,

In Override Update Profile below is the setting,

Update profile - 000102 - Value type - 51 - Payment budget - Del. Date PBET - FY-based.

however it is still consuming budget in current year. & not as per delivery date.

[iklovski · Accepted solution]

You mentioned before 000350 in OF39... You have to understand, that if you change OF39 settings, there is no retroactive effect on already posted documents.

Please, publish screenshots from:

a) OF37

b) OF39

c) FMIOI table for PO in question

[amol_dangche · Accepted solution]

Hi,

Attached screen shots,

I complete agree and understand on retroactive effect on already posted document. I am testing all scenarios in our development client. All are working as per business requirement with profile 000102 except leasing and service Po's which carry's more than 3 years delivery items.

Requirement is for all business transaction budget check should be on posting date, Only for leasing & service contract PR / PO's it should commit budget as per delivery date.

[iklovski · Accepted solution]

...also add screenshot from PO itself with different items and delivery dates.

What SAP release are you working with?

[amol_dangche · Accepted solution]

SAP-EHP7

PO screen shot:

45766.png

[iklovski]

Hi,

In OF39, you should change the parameter for purchase order (Value Type '51') to 'Delivery date', then split your PO in 3 lines, with 3 different delivery dates. There is no other way to do it without modifying standard processes.

Regards,

Eli

[amol_dangche]

Dear Eli,

Thanks You for reply.

For Value Type 51, we changed to delivery date, & order created with three different line items, but still it is not working as expected.

System committing entire PO value budget in current year itself, however exception is it should commit as per delivery date year wise.

1) We don't follow - Multi year budget.

2) Default update profile = 000102

3) Override Update Profile = 00350 - 51 - Commitment Budget - Dlv. Date - PBET - FY-Based.

Where I am going wrong.

[iklovski]

What do you mean default profile 000102, but override profile is 000350?

Which profile do you use, then, 000102 or 000350?