FMJ2 and Update Profile 102

[atif_farooq]

Hi Guys,

I have a question regarding commitments carry forward in FM-BCS. We use update profile 102 and payment budget, follow calendar year and do not use PBET. GRIR both are updated in FM-BCS. We are at year end today and want to know the impact of not carrying forward open commitments to 2020. I need clarity for the following instances that what will be on 2020 budget values if we do no carry forward commitments/actuals linked to below cases.

1. PR created with value 5000 AED in 2019 and not further processed for PO and is standing open at year end, it has created FM commitments of 5000 AED on the given combination of Fund/FC/CI. What will be impact on 2019/2020 budget ?

2. PR/PO created for 5000 AED which updated FM with the relevant budget commitment, GRN done for 5000 but no invoice is done. Invoice will be done in 2020.

What will be impact on 2019/2020 budget ?

3. Travel request created for 500 AED which created commitments in FM-BCS but was not posted by year end 2019.

What will be impact on 2019/2020 budget ?

Thanks

Atif

[TammyPowlas]

Are you using mutli year budgeting in FM? Year-dependent master data? I think there are more factors in play. We use multi year budgeting and not year-dependent master data, and as a result, we do not do any carryforward...

[atif_farooq]

Dear Eli,

As per OSS Note 2311470, it is mentioned that we can disable carry forward for value types even if we use PBET. I followed guided steps given in this

https://gad5158842f.us2.hana.ondemand.com/dtp/viewer/#/tree/1357/actions/16795 and was able to get find two solutions to my issue. Please see below screenshots but i want to know what will be consequences of doing so on Invoices booked in 2020 for the GRNs done in 2019.

Thanks

Atif

[iklovski]

Hi Atif,

Yes, I'm aware of this note, but it is rather a workaround to avoid/force technical automatic CF. I cannot tell you, without proper analysis, the consequences of applying the principles described in this note to a 'normal' business process. You can try it, of course, in TEST environment and make all the relevant tests to see if the system reacts in the way you want it to. I wouldn't be able to give you a remote 100%-proof advice anyway, as many depends on the specificities of the particular client's way to manage the budget and the flows.

Regards,
Eli

[iklovski]

OF36 overwrites the general update profile settings. You can always see whether your entries are inscribed in PBET mode or not in FMIOI/FMIFIIT tables.

[atif_farooq]

Hi Eli,

Yes in the table FMIOI , entries for commitments are captured periodically. Eli if I disable PBET on value type 54 (invoices) and turn off carry forward settings for Val type 54 as well then when a PO with full GRN booked in 2019 will be processed for invoice verification in 2020 then what will be its impact on 2020 budget. We have budgeting at both GRN and IR.

Thanks

Atif

[iklovski]

You cannot disable PBET in operational system

[atif_farooq]

Hi Eli,

I have little confusion here, FM update profile settings as verified by report RFFMMONI shows Annual/Fiscal Year-Based Encumbrance Tracking is active and for the individual value types in OF36, PBET is active . What is advisable in above situation ?

Thanks

Atif

[atif_farooq]

Hi Eli,

I just checked in OF36, for Val types 50,51 and 54 my setting are PBET instead of Annual :(. Looks like I will have to do C/F or disable PBET and CCF as described in

2311470 - Automatic carryforward is only allowed for amount 0 - FMCF101 or FMCF320 in MIRO

[iklovski]

Hi,

If you don't use PBET you can technically skip carry-forward process. You won't have availability issues in the year to come, but budget management becomes less transparent and more hard to follow.

Regards,

Eli

P.S. Of course, my remark is under assumtion that you have annual budget control. For multi-annual budget regime, as in Tammy's case, carry-forward is not relevant at all.

[atif_farooq]

Hello Eli,

We do not use multiyear budgeting and master data is year independent. Budget control is annual. So Eli if I do not C/F open items to 2020 then what will these documents when processed in 2020 will cause consumption of 2020 budget ? Eli business is saying that we will book accruals in current year to record these items actuals as accruals in 2019 and will not C/F these open committed budget to 2020 but they want to know to impact on 2020 when these let us say open PRs with budget commitments will be processed in 2020.

Eli what transparency issues I can mention to the business to justify year end closing help. Thank you for your help.

Thanks

Atif

[iklovski]

Budget consumption is driven by a posting date.