Fiori App dependent Payment Approval Process

[budre1996]

Hi Experts,

we are on S4 HANA Finance public cloud. We configured the payment approval in a test system for a proof of concept. The workflow works and we are able to go through a non-sequential dual approval for amounts > $5M and a single approval for payments < $5M. Here is our gap that we try to resolve:

The requirement is to auto approve payments that originate in AP. These are deemed as approved based on our process when the payment batch is created and no further approval is necessary. The approval workflow should only apply to a bank to bank transfer and a free form payment entered via the respective applications. How can this be achieved on the public cloud? Currently we can only do all or nothing.

[OwenLiu]

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[nikunjprajapati · Accepted solution]

Hi Burkhard,

I have a solution for you. I have set up similar scenario for my client (Not exactly same but relevant).

You need to add customize table in Approval Enhancement, where you need to specify Payment Origin and Approval Pattern. For AP payment, You can set up Release automatically and for Rest of the payment (for ex. Treasury Transfer or AR Payment),you can set up Approval pattern (Sequential or Non Sequential).

To set up automatic approval for AP,

I hope this will help.

Best of Luck.

Regards,

Nikunj Prajapati

[budre1996 · Accepted solution]

Thank you Nikunji,

I would agree that this is the solution that will work. Please note that we use: S4 HANA Finance public cloud. The customizing is not available unless we fully implement APM. The above was our approach when we realized that the configuration is not available to us in the Cloud.

Regards,

Burkhard

[PatrickBao]

Hi Burkhard,

If payment approvers have been defined for bank accounts in the Manage Bank Accounts app, then it will be triggered when generating batch in app "Manage Automatic Payments".

Do you mean "originate in AP" as in app Manage Automatic Payments? It can't set some conditions alone.
If not, could you provide what "originate in AP" means and from which apps?

Thanks and best regards,
Patrick

[budre1996]

Hi Patrick,

originate in Accounts payable (AP)
approved expenses/invoices are imported into SAP. The AP team runs a payment proposal for invoices that are planned to be paid. Payment proposals are approved and batches and payment media are created by "manage automatic payments". These payments do not need approvals by the approvers that are defined for bank accounts. They need to auto approve.

treasury payments
These are manual payments exclusively done by the treasury team via the apps "free form payments" or "manage bank transfers". These payments do need approval by the approvers defined for bank accounts.

Payments can be check, wire, ach in all cases. I understand they all go through "manage automatic payments" but the above requirement has to categories of payments: pre approved and payments that need to go through the approval process. Currently I only see the option to o all or nothing.

Thank you for looking at this,

Burkhard