Documents can be archived in SAP BPC NW 10.0 ?

[Former Member]

Hello Experts,

Is it possible to archive the documents saved in SAP BPC via Web client.

These documents saved in BW which can be seen through T-code UJFS.

My requirement is to archive them. Is it possible?

Regards,

Apoorva

[damovand]

Hello,

To the best of my knowledge the files shown under UJFS are not actually saved in the file system.  You can check and verify this.  All sap related files are saved in specific directories.  You can use t-code AL11 to check the diretory path for all SAP files.  As far as I know the content of the files are saved in tables as blobs and they are found through unique ids.  At least that is the way it used to be in the early days of BPC on NW platform.

Regards,

Leila

[Former Member]

Hi,

Can I Integrate any content / Archive Server from leading products like OpenText, EMC Documentum, IBM FIlenet to SAP BPC and have these documents archived in one of these system and linked with Journals in SAP BPC

Appreciate your quick reply.

Thank You.

With Regards,

Santanu

[former_member186338]

I think it's not possible to link the document in the external system...

[Former Member]

Thank You for your quick reply.

So need your confirmation if you have come across any of these functionalities in SAP BPC. I am not talking about Embedded  BW / IBP on S4HANA.

- Document archiving using ArchiveLink functionality (out of the box in SAP ERP)

- Post processing framework (PPF): For Output Management

- SAP DMS: PLM functionality to integrate external content server, file server etc.

Br,

Santanu

[Former Member]

Hi Apoorva,

I'm sure you can try debug the standard UJBR and see how SAP is reading the documents, then you can use those code to create your program to save to a server somewhere.

Andy

[former_member186338]

Hi Apoorva,

"My requirement is to archive them" - what do you mean by archive? You can backup the whole environment or you can download the documents from UJFS... What's the issue?

Vadim

[Former Member]

Hi Vadim,

Actually we will be having lots of documents, approx. 55 per month. And they need to saved for 10 years. So we needed to archive them.

Also, I have another query. Will saving so many documents impact the performance?

Regards,
Apoorva

[former_member186338]

"approx. 55 per month" - it's a very small number! I do not understand how saving can impact the performance...

Vadim

P.S. I still do not understand your definition of "to archive"

[Former Member]

Hello Vadim,

Sorry so late reply!!!

By archiving, I mean to keep the documents saved on server only at some other location not at tables so that they can be accessible by all users for future reference.

As you have mentioned to download the document,  but that would be on specific machine, but the requirement is to keep them on server so that can be access by any user.

Regards,

Apoorva

[former_member186338]

Still not clear!

You can also store BPC documents on the generic file server, with generic backup procedures... What's the issue?

"but that would be on specific machine" - you can use generic file server to store downloaded documents!

Vadim

[Former Member]

Hi Vadim,

The main requirement from the Client was to attach the documents with Journals posted in BPC.

So with the help of below link I have given them a workaround as mentioned

http://scn.sap.com/thread/1011329

But now client has question on performance of the system by following this approach, as they have many docments to attach. So they are asking if archiving is possible for the same.

Regards,

Apoorva

[former_member186338]

"So with the help of below link I have given them a workaround as mentioned" - well, it's not an attachment, just the the idea to name documents with Journal ID.

But the documents with this naming can be stored on the generic file server - still no link to journals!

Vadim

[Former Member]

Vadim,

We are running BPC 10.1 on top of BW Hana database. AS mentioned by other colleagues, the Documents attached to BPC are not stored in any application file system in Netweaver. They are stored in tables UJF_DOC and UJF_DOCTREE. Now from a performance perspective, If I keep attaching 10000 files a month, which is our requirement, it will start consuming HANA memory and it may cause performance issues with UJFS.

When you say generic file server, can you provide some more details about it? I would like to understand how attachments loaded to BPC and saved in these two tables can easily be moved to an alternative storage/generic file server/archive link/data content management, preserving the context you added to the document when using EPMCellContextDocument to upload it.

Thanks.

[former_member186338]

Hi Cesar,

If you store documents on some file server you will not have a link based on context etc... Just if you name the document with journal ID you can search by name to find the related one... no magic!

Vadim