Distribution rule data cannot reflect to G/L account report

[SAPSupport]

In SAP Business ByDesign, after setting and running the overhead distribution rule for August and September in a testing environment, the results did not reflect in the G/L Item report. Guidance is needed on whether the "Total Costs by Cost Center and Assigned Projects" report can be used to verify the distribution.

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[SAPSupport · Accepted solution]

Dear Customer,

In SAP Business ByDesign, if you want to verify the results of your overhead distribution, you can use several reports to check if the overheads have been distributed and posted correctly. Here are a couple of reports you might find useful:

• Total Costs by Cost Center and Assigned Projects:
  Yes, this report is a good starting point. It provides a summary of total costs incurred by cost centers and projects, including allocations. Check if the overhead amounts have been distributed correctly to the assigned cost centers or projects.

• Cost Center - Line Items:
  This report provides detailed transactional data for each cost center. Verify if the overhead amounts are posted to the respective cost centers in this report.

• Allocation Run Log:
  Navigate to the Overhead Run log. Check if the system successfully processed the allocation run and if there are any errors or unprocessed items.

• Project Cost and Revenue Overview:
  If overhead is distributed to projects, this report can help confirm the amounts allocated to specific projects.

When reviewing these reports, make sure you: - Check the correct posting periods (for August and September in your case). - Verify the overhead accounts and cost elements. - Look for any error messages or logs from the overhead allocation run for additional clues. If you continue to have issues, it might be helpful to revisit the configuration of your overhead distribution rules to ensure everything is set up correctly. This might involve checking the allocation bases, percentages, and validity periods of the rules.

Also, posting of the Overhead distribution rule will have the journal entry type : 00073 - Distribution. So, can you try using the report G/L line item and filter it for the journal entry type.