Checking licence validity with incompletion procedure.

[Former Member]

Hi

Can we include validity of licence with incompletion from ECC.

If the user s tries to create a sales order  they will be able to find if the validity of licence is expired.

Please suggest.

Thank you

Karthi

[former_member215181 · Accepted solution]

Hi Karthi,

The validity of the licence is one of the criteria for the Legal Compliance check.  As I recall, the check is carried out for validity at the "First Date" of the first item in the Sales Order.  So, for example, if the first item has a required date of 01 August, then the licence validity must extend to at least that date.  Assuming that your organisation meets the requirement date for despatch of the goods, the licence validity should not be a problem or require any further consideration.

Does that help?

Regards,

Dave

[Former Member · Accepted solution]

Hi Dave,

Thank you for your inputs

There are situations where users did submit license data that was already expired, means the "valid-to"-date was in past.We are getting issues from the authorities , So we need to check whether the "valid-to" date is greater than the date of the day of submission.

Will this be possible by including this in in completion procedure..

Please suggest.

Thank you

Karthi

[former_member215181 · Accepted solution]

Hi Karthi,

I'm still confused about your requirement.  If you create a licence master record in GTS with a validity date in the past, then the Sales Order will fail the compliance check.  In that case the user will get the compliance failure "pop-up" and no downstream activities can be completed for the order.

Surely that's already enough to bring the situation to the users' attention?  What more is necessary to avoid problems with the authorities?  Please explain further - thanks.

Regards,

Dave

[Former Member · Accepted solution]

Hi Dave,

Yes, Its the standard block we get at the order level. but the requirement comes as we will not be submitting the documents to the customs the same day we create.some times it will take few weeks to create a declarations after the creation of orders by that time the licence validity may get expire.So the requirement is to check the validity at the time of submission.

Hope this is clear

Suggestion needed.

Thanks

Karthi

[former_member215181 · Accepted solution]

Hi Karthi,

I'm sorry, but your requirement still isn't clear at all to me, so unfortunately I cannot make any suggestions.

Perhaps you could map out the events in a time-line?  Like this:

1. Create a Sales Order, and save it.
2. Compliance Check runs, and licence is found to be valid.
3. A few weeks pass, and licence expires in that time.
4. (this is where my understanding stops - I have no idea what happens next)

When and how should an incompletion check run?  Please explain further - thanks.

Regards,

Dave

[Former Member · Accepted solution]

Hi Dave,

Sorry for late reply

1. Create a Sales Order, and save it.
2. Compliance Check runs, and licence is found to be valid.
3. A few weeks pass, and licence expires in that time.
4. Document submitted to customs in GTS (This is our issue)

Even though running message check before submission , there are few cases where submission happened with expired licence date so we need stop this with in completion or if any process.

Thanks & Regards

Karthi

[former_member215181 · Accepted solution]

Hi Karthi,

Why does step 4 happen - what triggers it?  Surely at some point (maybe the same point as in step 4) you know what and when you need to ship?  At that point, you create an Outbound Delivery, and that causes a second check to be made on the licence.

If for some reason you are not creating an Outbound Delivery, then at step 4 you should if necessary amend the "first date" in the Sales Order.  If the licence has expired, the check will fail.

Am I still missing something?

Regards,

Dave

[Former Member · Accepted solution]

Hi Karthi,

Actually the scenario is not clear still.

Is this right?

1) You create Sales order

2) License determined in GTS

3) Deliver your sales order

4) License determined in GTS

5) Pick and PGI your delivery. Proforma Invoice in ECC for Export declaration in GTS.

6) While declaring your Export declaration to customs you want the Incompletion procedure to verify the Expiry date of license that is determined?

Please clarify if my understanding is right.

Do you see the Legal control data at the item level of your Export declaration? If so, you can try checking the expiry date in the incompletion procedure.

In case if the expiry is invalid and you find it.. How are you planning to handle this? You can't re-run compliance check on your delivery/Sales order at that stage. You may have to reverse the flows and then re-run with new license in place

Thanks

Dhilipan

[Former Member · Accepted solution]

Dave,

We also have similar problems that Karthi has reported. Our scenario -

1. Sales order is created

2.License determination check is done based on planned PGI date

3. License is valid

4. Outbound delivery is crated after a few weeks.(since stock is not available to deliver as planned, delivery is created later than planned)

5. License determination check occurs - again using the planned PGI date

    Note: Delivery creation date is later than planned PGI date

    we have a license valid upto the planned PGI date.

Ex: Delivery creation date is 2/20/2015 which the planned PGI date is 2/17/2015. This is due to the fact we do not have stock until 2/20/2015.

We do not have a valid license for 2/20/2015.

System allows us to ship this without a valid license.

Any thoughts?

Thanks,
Padma

[former_member215181 · Accepted solution]

Hi Padma,

If the users cannot maintain the dates correctly, then implement the GTS enhancement BAdI to replace the Planned Goods Issue date with the current date, if the former is in the past.  That should ensure that you get the most up-to-date compliance checks.

Regards,

Dave

[Former Member]

Hi Karthi,

I my view there is no standard way in which you precisely get to know about the License Validity expiry at the Feeder system itself. If a particular license validity is expired, then you will only get to know that a legal control block is there for the material concerned at the GTS system from Feeder system. But to check this precisely, you need to go to the GTS system.

Regards,

Aman