Cancellation/Deletion of PR Doesnt Return the Budget

[former_member629713]

Dear Experts,

Currently i am running SAP FM, however i have a problem with deletion of PR. The system should revert back the released budget used in PR once the PR cancelled or deleted right? but in my system, the deletion of PR doesnt revert back the budget. the budget is reduced into nothingness and it become untraceable. i have executed the FMAVCREINIT, but still it doesnt revert back the budget. i am using 5 fund objects in my system, they are Fund center, Commitment Item, Fund, Functional Area and Funded Program. i have checked the table FMIOI and tcode FMAVCR01, for FMIOI the field Amount Type still filled with 0100 - Original, no Amount Type reduction, while for tcode FMAVR01, it clearly shows that the commitment created by the PR has turned into nothingness, you can see it below. Your help would be much appreciated

Regards,

Angga S

[iklovski]

I think we are looping 🙂 When you say that it doesn't revert back to available budget, what makes you say this? If the consumption is correctly shown (and you say it is), then the available budget already took into consideration this deletion.

[iklovski]

Yes, but I'm afraid there might be still a confusion.

Check the following: in AVC report is the available amount corresponds to the difference of budget minus consumption? It seems to be the case, but since the figures are not shown completely I'm not sure.

Now, if this is correct, check the details of consumption: if they sum up to the totals which appear in the report. If yes, do the details include this PR or not? If not, or the amount of this PR appears as zero, then everything seems to be in order. What is changed when PR is deleted is only the consumption, and as a result available budget. Not the budget itself...

[former_member629713]

Dear Eli,

The figures is shown below:

it correctly shows the available amount corresponds to budget minus consumption. now, for the consumption, the figures is coressponds with the figures shown in the report, but in the detail of consumption, it doesnt include the deleted PR, the pictures shown below :

i filter the deleted PR for this consumption report, it shows only blank result not zero amount, means the deleted PR is excluded. But can you give advise to me where to check if the deleted PR doesnt decreased the budget? because in Consumable Budget i can see the revert budget from this PR

Regards,

Angga S

[iklovski]

Well, this basically says that everything is in order. If the consumption doesn't include deleted PR (which it shouldn't) and the budget is correct, then also the available budget is correct. This PR, before being deleted, should've been a part of consumption, which was supposed to be bigger than 35.733.475.

[former_member629713]

Yes Eli, but why it doesnt revert back to available budget? didnt the standard behaviour of PR when deleted is the amount used in commitment will always revert back to available? because it does happen to PR with currency IDR, it does revert back to available budget. but to PR with currency USD, it doesnt. Very strange to me

Regards,

Angga

[iklovski]

Try and run FMAVCREINIT (full reconstruction, not just budget one); as I said, it won't hurt. And it is directly related to how your available budget is calculated.

[former_member629713]

Dear Eli,

I have run the FMAVCREINIT, the combination is below :

and the result is still the same, this is from FMAVCH01

anyhow, am i right to say that deletion of commitment created from PR should revert back the budget consumable? this is standard FM behaviour right? i am starting to consider to raise this to OSS, since the issue only happened to USD

Regards,

Angga

[iklovski]

Three things:

a) Does the deletion happen in the same year? It is not clear from the screenshot

b) If you double-click on the 'Consumed Amount', do you still see the deleted PR with the original amount?

c) Running FMAVCREINIT won't hurt in any case

[former_member629713]

Dear Eli,

for a). yes it does happen in same year

b). the deleted PR doesnt appears in Consumed Amount tab after i click and filter the PR number, it shows only blank page as below

c).does FMAVCREINIT has anything related to this issue? honesty, it is just my speculation to try run FMAVCREINIT, because as you can see the budget is gone to oblivion, decreased the consumption but doesnt increased the available amount, strange i think.

Regards,

Angga

[iklovski]

There is some confusion here. From all the screens that you show so far, I can only deduct one thing: there was a budget consumption triggered by PR. When this PR was deleted, budget consumption was cancelled (set to zero). So, everything is fine. 🙂 What is the problem?

Show your budget report (AVC) on this line: the budget, consumption, and available budget.

[former_member629713]

Dear Eli,

Just finding that this only happened to PR with currency USD, while our FM Area is in IDR. is it possible to correct this using FMAVCREINIT?

Regards,

Angga

[iklovski]

To correct what? 🙂

[former_member629713]

Dear Eli,

To make it revert back to consumable budget, because the different between currency in PR and FM Area Currency.

Regards,

Angga

[iklovski]

PR can be in whatever currency. It shouldn't have any negative impact on how the system behaves. But, once more, I don't see in your reports any sign that would point out that the budget is still consumed. On the contrary, it is set to zero. So, if the consumption is set to zero, then the available budget is automatically increased.

[former_member629713]

Dear Eli,

This is the Budget Reports FMAVCH01 for the aforementioned PR

As you can see, the available amount is 818.314.728, even after the deletion of PR, the available amount is not increased. here below is the detail of the PR

as you can see from the report above, there is available amount 818.314.728, this amount however doesnt increased even after i delete the PR which has currency USD in it, you can see below the aforementioned PR

as you can see, the PR which has amount of 2.377.936.384 has been deleted, but the amount doesnt revert back to available amount, because if it does revert back, the available amount above should be 818.314.728 + 2.377.936.384 right? kindly need your help on this

Regards,

Angga

[iklovski]

Hi,

It depends on what update profile you have. If it is not PBET, then indeed there will be no history of deletion in FMIOI, but the amount will be simply put to zero.

When you say that the available budget was not restored, what makes you say this? Do you have a situation (report) with your budget before and after the deletion?

Regards,

Eli

[former_member629713]

Dear Eli,

Yes, it is not PBET, as per the report, i have checked the standard report of FMAVCH01, the amount is zero, no consumable budget exist after deletion process

Regards,

Angga

[iklovski]

But, where is the budget? I mean, not available one, but the one which was inscribed. On your screenshot I see only zeros. Even if you assume that the available budget was not restored, it only means that the consumption stays. From your AVC screenshot it is not evident: it shows zero budget and zero consumption. While it should show the original budget and the alleged consumption by PR (if it was not reduced).

[former_member629713]

Dear Eli,

This is Budget Before Deletion:

This is Budget After Deletion

It clearly show the budget has gone, to nothingness because it doesnt effect the amount in my consumable budget even after i executed FMN3N and FMAVCREINIT, kindly need your advise Eli

Regards,

Angga S

[former_member629713]

Dear Eli,

i am sorry but this is the FMIOI data

FMIOI Before Deletion

FMIOI after Deletion

Sorry to split the reply in two, since it cannot be contained in one reply only

Regards,

Angga

[iklovski]

Hi,

Would you please elaborate? What do you mean by 'budget is reduced to nothingless'? 🙂

From your FMIOI screen, the amount of the PR seems to be zero, and you claim that there was no reduction. Try and execute FMN3N on this PR in order to check the correctness of PR reduction and revert back.

Regards,

Eli

P.S. Please, proceed to close your other threads which were provided with correct answer.

[former_member629713]

Dear Eli,

Thanks for your help, yes Eli the budget is reduced to nothingness, it doesnt revert back to consumable budget. and it just gone,. in FMIOI, there will be any record or history of reduction right? if you are reduce the commitment through follow on document or deletion. Before deletion, there is amount in FMIOI, after deletion the amount is zero but no history recorded in FMIOI as you can see in the attached screenshot above, and the budget not revert back. I try to run FMN3N to no avail

Regards,

Angga