Budget check for contract creation in me31k

[Former Member]

Hello everyone,

My client has a requirement to have a budget check while Contract creation after I create a contract at me31k, funds management is implemented and budget check is happening at PR and PO level but it is not happening after contract creation.please let me know the configuration steps in detail for budget check for contract creation since I am new to funds management.

[iklovski]

Hi

You can create earmarked funds from your contracts and those EMFs will consume the budget; hence, there will be availability check. You can refer to explanation provided by SAP in IMG - Public Sector Management - Funds Management Government - Actual and Commitment Update/Integration - Integration - Integration Materials Management - Contracts - Define Integration Scenarios

Regards,

Eli

[Former Member]

hi i have done all the settings for earmarked funds, but the scenario is budget is consumed at PR level that is ok for me since client is creating contract with reference to PR but if we exceed the budget while creating contract there is no warning message say budget exceeded i want that to happen and if they are creating contract without PR the budget should also consume so how can that happen please help i have created earmarked funds settings as mentioned above but still its not working

[iklovski]

Are you trying to say that the EMFs are created, following contracts registry, but they don't consume budget and there is no availability check on them? On what FM objects these EMFs are created then? If they are created on the correct Fund centre, Commitment item, etc. they are supposed to consume the budget and trigger availability alert, unless you made some deviations from the standard FM update profile settings.

[Former Member]

Hi can you tell me the path how to create earmarked funds or configuration steps like what steps are necessary to be configured so that the budget is consumed in contract since i am new to funds management require your guidance.because to create earmarked funds i did it as per you have mentioned above is there any additional settings to be done can you explain in detail.please it would be great.

[iklovski]

Please, refer to the path I provided in my answer

[Former Member]

hi eli i just want to know answer for few things.

1. how to create commitment plan the path for it.

2. while creationg PR do we need to add earmarked funds so that when during the contact creation with ref to pr, does the budget get consumed for the contract through it because in my pr screen earmarked funds field is not there .

3. how should i create earmarked funds please let me know the steps so that i can select it while creating PR.

4. as per your above path i have done the config but still finding problem please request you to answere the questions as per numbers mentioned above so that i could identify which answere is for which question

[iklovski]

Please, check documentation in the path I provided; it has step-by-step instructions.

Commitment plan is created directly from the contract (ME31K).

[Former Member]

hi eli ,

i have a doubt my client is making contract with reference to pr so the budget is consumed at pr level that's fine what they want is if i am changing the contract amount it should throw a error message that budget exceeded if budget amount exceeds if budget exceeds then to show the error message what configuration should we do i have done all the configuration as mentioned above.please guide require your help

2. one more thing if they are creating contract without the pr then budget should also get consumed .

[iklovski]

Please, refer to explanations I already provided. Your recent comment is a copy of the one posted one month ago...