Budget carry forward amount

[sarvottam_tomar]

Hi All ,

We have one requirement. We are using the BCS budgeting. We did not carry forward the PR /PO activity, Just we booked the accrual in 2021 year. We are now in 2022 year. We book the all accrual (1 million) in previous year 2021 and reversed in Jan 2022 year.

So in this case system add the budget in 2022year budget (example – 2 million is 2022 budget and 1 million which we reversed in 2022—now available budget is 3 million) that accrual 1 million. Now Business has proceed the 75 k invoice and payment also done from 1 million which we reverse accrual in Jan 2022. But 25 k is left and it is showing in 2022 available budget . But business don’t want to proceed This 25 k and they want to remove from available budget. How we can achieve this request.

YE Accrual 2021

Department Approved
Budget 2022

Actual invoices received in 2022
Against YE accrual 2021

Available Budget in 2023

Extra budget in 2023

1M

2M

750K

2.25M

250K

Regards

Sarvottam Tomar

[iklovski]

Well, considering that you use BCS and Former budgeting, you can just introduce a manual budgetary document via FMBB. Available budget cannot be reduced otherwise, unless you want to consume it with 'funds block' earmarked fund, if you use this functionality in your system.

[sarvottam_tomar]

Dear Eli,

I am not able to see the withdrawal budget option in FMBB. Budget Enter ,Return and transfer option is coming. This is first time i get requirement they want to withdrawal budget from available budget. It will be great help if you can elaborate the steps fro withdrawal budget.

Regards

Sarvottam Tomar

[iklovski]

Not sure what you mean by 'withdrawal'. You should just reduce your budget. Return process is good enough for this.

[sarvottam_tomar]

Dear Eli,

You are correct just i need to return the budget from available budget. but when i did the return release budget. and check the Budcon report. budget did not reduce from available amount.

Regrads

Sarvottam Tomar

[iklovski]

When you reduce the budget (under assumption that you do it in the correct year and address), obviously your available budget is reduced as well.

[iklovski]

Hi,

By not doing carry-forward you have already chosen 'non-conventional' way of working with FM. Hence, you cannot expect any auto-corrections done by the system following your actions. If you have budget which is not to be consumed, you have to reduce it manually.

Regards,

Eli

[sarvottam_tomar]

Dear Eli,

Thanks for reply !!! Yes, Correct we are not doing carry-forward activity. Just book manually accrual and reverse in next year.

So left 250k Budget how we can reduce. i mean 2021 book has been closed and we need to reduce from available budget. What is transaction we should use?

Regards

Sarvottam Tomar