BPC 10 NW: BPF email settings

[Former Member]

Dear Experts,

Do you know where can I find some documentation on BPF email settings?

I know I have to maintain program UJB_MAINTAIN_EMAIL_TMPL but the information I have is fragmented.

I don't know for instance if is it possible to de-activate the type "S" pre-delivered emails?

As of know we've been able to automatically generate/send send emails for all the activity/instance status changes. But there are some status change we don't really want an email for.

Therefore we'd like to disable some of the standard emails.

Thanks in advance for your support.

Best regards

Michele

[ashwin_kulkarni2]

Hi Michele,

You can use the following information to set up e-mail notification in absence of document.

Email notification is used to notify the owners when:
1. BPF instance is created and actions are taken
2. Instance is completed and ready to be finalized
3. Reviewers are notified by e-mail when a step region is ready for review.

E-mail set-up:
1. Execute t-code SE80 in BW system.
2. Choose package in the left navigation pane, then enter the package name UJB_MAINTAIN_EMAIL_TMPL
3. Click F8. It opens BPC:BPF Email template table overview.
4. To see the detail of each template, double click a template.
5. Set e-mail body of template either smart form body or email body.
6. To activate/de-activate the email notification, click on the icon (pencil/display) to edit. The email template list appears in edit mode.
7. Change the value in column is Active to yes or no to activate/de-activate.

You can manage email notification template using smart form body in t-code SMARTFORMS in BW system.

Regards,
Ashwin.

[Former Member]

Dear Ashwin,

Thanks a lot for your message.

I have followed steps 1 and 2. However there is no package named UJB_MAINTAIN_EMAIL_TMPL. I can find it as a program, and I can access to it throught tcode SE38.

Anyway the problem is that when I try to change the active status as you mention on step 6 and 7 for the pre-delivered emails (with email type "S") I get the error message: "Do not make any changes (SAP entry).

Therefore I'm not able to deactivate them and to prevent the undesired mails to be sent.

Do you have any suggestion? Am I missing something?

Thanks a lot for your attention.

Best regards

Michele

[atgfico_atgfico]

Currently owner can also approve the budget , but this is reviewer task & this should not happen & vice versa .

Pls help me on this.