Automatic Payment Reconciliation Using Japan Invoice Summary

[hyik]

Dear expert,

I’m raising this to seek further clarification regarding the automatic payment reconciliation functionality regarding the Japan Invoice Summary.

Based on my understanding, there are two approaches available to perform automatic payment allocation with Japan Invoice Summary:

(i)  Using Virtual Account (e.g., Bank Country Code, Bank Code, Virtual Account Number)

(ii) Using Alternative Name, Counterparty Bank Name, and Counterparty Bank Branch Name

I have configured option (ii) in the customer master data and successfully tested automatic payment reconciliation upon uploading the ZENGINKYO bank statement.

However, I would like to clarify the following points regarding option (ii):

• During testing, I realized that the Alternative Name must exactly match the name maintained in the customer master for the reconciliation to proceed successfully. In practice, the ZENGINKYO bank statement may include additional details such as invoice numbers or internal notes appended to the payer name.
  → Therefore, may I further confirm if there is any tolerance or flexibility in matching the Alternative Name field? Or is a 100% exact match required?

Additionally:

• When using the standard automatic payment reconciliation with Japan Invoice Summary (option ii),
  → Is it still necessary to maintain processing rules in the “Manage Processing Rules – For Bank Statements” app?
  In our test scenario, once I had configured a processing rule, the standard automatic payment reconciliation failed. I appreciate your confirmation on whether these rules are required or if they interfere with the standard Japan Invoice Summary logic.

Please also find the blog link(s) below for reference on the setup and behavior of automatic payment reconciliation using Japan Invoice Summary.

• https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/%E7%B7%A0%E3%82%81%E8%AB%...

Thanks in advance !

Regards,

Hong Yik

SAP S/4HANA Cloud Public Edition Finance FIN (Finance) 

[HenrikeGrötecke]

Hello, thank you for your question. It has been forwarded to the experts. Kind regards, Henrike

[winniewang]

1. The most important part for Japan Invoice Summary automatic clearing is single-match. As a result, alternative name has to be 100% match. In case multiple qualified alternative names are found, the clearing will be skipped. 2. Japan Invoice Summary automatic clearing is sufficient to complete the interpretation stage.