Activating the option of MM Good Receipt or GR and IR- in GR/IR Update

[former_member483337]

Hi All,

We want to activate the MM Good Receipt or GR and IR- in GR/IR Update under Make other settings in Actual and Commitment Update/Integration.

we went live on October 1st 2019 and currently MM Invoice Receipt option selected for actual's update in Funds Management.

now we want to shift to MM Good Receipt or GR and IR- in GR/IR Update.

1. we have data posted since October 1st 2019. is there any discrepancies in data if we change now and what are the steps to consider before we do this.

Why we need to change this to MM Good Receipt or GR and IR - in GR/IR Update is when we carry forward the Open PO commitments to Fiscal year 2020, for the PO's where partial GR has been done , system is not reversing the Partial Consumed Commitment value to Fiscal year 2019. whole PO commitment for 2019 moving into 2020. In FMAVCH01 report this is showing 2019 has no commitments and actual because it is reversed total 2019 , but actually PO created and Partial GR done in 2019.

Ex :

For 2019 :

Commitments PO - 100 , GR - 50 - No update FM ( Because MM Invoice selected as actual update ) , No IR posted

at year end when carry forward posted In FMAVCH01

For 2019

Commitments

PO 100

PO -100 ( CF with Negative value)

For 2020

PO 100 ( CF with Positive Value )

System - S/4 HEC

FM Profile 101 with IR as actual update - Payment Budget Ledger.

Modules, Grant management, Funds Management, MM, TR

we are using budget structure account assignments - Fund , Fund Center , Budget Period , Funded Program, CI,Functional Area , Grant.

Thanks & Regards

SAM.

[iklovski]

Hi,

Of course, there will be an impact on the system from this change. You will have to reconstruct all your FM data originating from POs. You can try and perform this exercise in some Test environment to see if there are potential problems encountered during the reconstruction.

Regards,

Eli

[former_member483337]

Hi Eli,

Thanks for your reply.

Can I go ahead and directly activate the option and run the reconstruction of data.

or else any pre check needed before i do.

and also please help with Relevant t codes or Path to reconstruct the data.

Thanks in advance

SAM.

[iklovski]

There are no specific pre-checks to be done. Of course, it is advisable to reduce the scope of such transition as much as possible, by closing POs where it is applicable. Reconstruction programs are executed by FMN(2,3,4,5)N and FMN0 transactions.

It could be problematic if you already performed carry-forward. It might be advisable to make a carry-backward first. And in all cases, as I mentioned, perform a thorough test exercise in some environment.

[former_member483337]

Hi Eli,

Thanks for the clarifications it was really help full for doing the analysis.

Due to Business urgency i have to activate after the carry forward only , as business can not hold until the solution is arrived.

can I do this after the carry forward of open commitments?

As an alternative to correct the 2019 commitments : wherever discrepancies are there in 2019 open commitments, we pass a Manual Finance JV in Fiscal year 2019 using the 2019 budget period for now to reflect the correct values in AVC reports.

Thanks

SAM.

[iklovski]

In theory, you can. But the impact might be more heavy after CF exercise in terms of potential issues. But, of course, unless you try, you won't be able to evaluate. I can't do it either, as this exercise is not generic and its impact could vary from one project to another.

[iklovski]

Hi,

What is the question? 🙂

What you explained is completely correct, as with your option commitment is not considered as partially consumed, since only IR would perform this action. That's why during CF exercise, the entire PO is transferred to the next year if no invoice was introduced.

Regards,

Eli

[former_member483337]

Hi Eli,

Thanks for your reply.

my question was

Since it giving problem in the CF, We want to activate the MM Good Receipt or GR and IR- in GR/IR Update under Make other settings in Actual and Commitment Update/Integration.

we went live on October 1st 2019 and currently MM Invoice Receipt option selected for actual's update in Funds Management.

now we want to shift to MM Good Receipt or GR and IR- in GR/IR Update.

1. we have data posted since October 1st 2019. is there any discrepancies in data if we change now and what are the steps to consider before we do this ?

2. After changing the MM Good Receipt or GR and IR- in GR/IR Update i will run the CF to 2020.

to achieve the partial Consumption - can we do this ?

Thanks

SAM.