Field Status Variant & Field Status Group

[Nivas_Reddy_D]

Define Field Status Variant ?

The field status variant it contains the list of field status group.

The field status variant defines at the client level and can be assign to multiple company codes.

Field Status Group:

It contains the grouping of the fields and the each field it contains the status of the field that is suppress, required and optional.

The field status groups need to be assign in the GL Account company code segment data tab.

The field status group in GL Account ,it controls the data entry filling at the line item level while posting the transactions to the GL Account.

The field status group it controls which data entry fields are requires, optional, not required ( suppress) while posting to the G/L Account.

The document entry fields can be controlled in two ways.

1.   Field status group in GL Account

2.   Field status in posting key.

Both field stature groups in GL account and field status in posting key can be control field status of the document entry.

SPRO -> SAP Reference IMG -> Financial Accounting -> Financial Accounting Global Settings -> Ledgers -> Fields -> Define Field Status Variant (OBC4)

Data Was Saved in Table of T004V

Below are SAP predefined field status Groups

We can use for the below category of GL accounts

YB01 – GENERAL 

This group can be used for any type of GL Accounts and all the fields status contains optional

YB03-MATERIAL CONSUMPTION ACCOUNTS

The group can be used for all material consumptions GL Accounts

Example :RM Consumption Accounts, PM Consumption Accounts etc.

YB04-COST ACCOUNTS.

The group can be used for all overhead expenditure GL Accounts

Example :Salaries GL , Rent GL , Travelling Exp GL etc.

YB05-BANK

This group can be used for bank related GL Accounts

Example :Bank GL , Outgoing Payment ( Check issue GL) , Incoming Payment GL ( Check Deposit GL)

YB06-MATERIAL ACCOUNTS

This group can be used for balance sheet inventory or stock related GL 

Example :Stock-RM STOCK-FG, Stock-SFG etc.

YB07-ASSETS ACCOUNT 

This group can be used for fixed assets GL Accounts

Example: Building GL , P&M GL, Furniture GL , Vehicles GL etc.

YB12- RECIEVABLE /PAYABLES CLEARING

This group can be used for bills payable GL Accounts and bills receivables 

Example :Debtors control GL ( Bills receivable GL), Creditors control GL ( Bills payable GL account) etc.

YB26- ACCOUNTS FOR DOWN PAYMENT MADE 

This group can be used for advance paid to vender GL Accounts.

Example :Advance to Vendor GL

YB29-REVENUE ACCOUNT 

This group can be used for all sales and revenue related GL Accounts 

Example :Sales , Misc Sales GL

YB31-ACCOUNT FOR DOWN PAYMENT RECEIVED-(ADVANCE RECEVED FROM Customers)

This group can be used for advance received from customer GL 

Example :Advance from Customer GL

YB41- TAX OFFICE CLEARING A/C 

This group can be used for tax payable Accounts

Example :Sales Tax payable , GST Payable ,VAT payable , Service Tax Payable GL

YB45-GOODS / INVOICE RECEIVED CLEARING A/C – (GR/IR)

This group can be used for GR/IR clearing GL accounts

Example :GR/IR Clearing GL

Below procedure followed in procurement process

1. At the time of Goods received from Vendor to Stock

Dr     Stock

Cr     GR/IR Clearing GL account ( Intermediate GL account)

2. At the time of Invoice received from Vendor

Dr    GR/IR Clearing GL account ( Intermediate GL account)

Cr    Vendor X

SECC-Secondary GL

This Group can be used for all Secondary GL accounts

Note: required only in S/4 HANA , Not required in ECC

Assign Company Code to Field Status Variants

SPRO -> SAP Reference IMG -> Financial Accounting -> Financial Accounting Global Settings -> Ledgers -> Fields -> Assign Company Code to Field Status Variants (OBC5)

Data was Saved in the Table of V_001_P