WBS element assigned to GR/IR account in invoice but not goods receipt

[Tina_Hellgren]

Hello experts, 

We are working in a SAP S/4HANA Public Cloud Edition system where we are creating POs with WBS element as account assignment (category Project). 

When posting goods receipt the WBS element is only populated on the class 6 G/L account:

However in the invoice document, the GR/IR account has the WBS element assigned. 

Why is the CO object populating on a balance sheet account, and why is it only appearing in one of the postings? Both lines containing the WBS element are debit postings and this is causing issues in reports. Is there a way of solving this?

Best regards, 

Tina

[Lakshmipathi]

SAP S/4HANA Cloud Public Edition allows posting to balance sheet G/L accounts with real WBS elements, even if the account is not a cost element. This is a departure from ECC, where you needed to assign a statistical cost element category like 90, to enable such postings.

During Goods Receipt, the system posts to inventory or expense accounts, typically class 6 or 7, and the WBS element is populated only if the account is a cost element. During Invoice Receipt (IR), the system posts to the GR/IR clearing account, which is a balance sheet account. In S/4HANA Cloud, this account can accept a WBS element even without being a cost element.

Since both GR and IR are debit postings but only IR carries the WBS element, reports based on WBS may show incomplete or misleading cost allocations.

Explore the below options

If you want consistent reporting, consider using statistical WBS elements for GR/IR accounts. In ECC, this was done via cost element category “90”. In S/4HANA Cloud, use the “Record account assignment” checkbox in the G/L master record to allow WBS tagging on balance sheet accounts.

Create a custom CDS view or report that links GR and IR postings and normalizes WBS assignment across both. This is especially useful if you rely on WBS for project cost tracking and reconciliation.

Ensure that the WBS element is consistently assigned across PO, GR, and IR. If using external systems like Concur, ensure they pass back correct WBS references

[Tina_Hellgren]

Is it possible to populate the WBS element on the GR/IR account both in GR and in IR to have it clear out the balance? Or would it be possible to avoid having the WBS element on the GR/IR account in the IR posting?