Time Recording Error - Personnel number xxxxxxxx does not exists or you do not have authorization

[KimLindkvist01]

Hello Community,

when we try to record time for an employee on an internal project we get error message "Personnel number xxx does not exist or you do not have authorization.
Either the system has not found an HR master record for personnel number xxx or you do not have read or maintenance authorization for this personnel number"

We have checked the employee/business user master data and everything seems to be correct. 

Do you have any advice on what may be causing the issue?

Regards,

Kim

[former_member528410 · Accepted solution]

Hello Kim,

Sorry for the delay. In case of any error, please feel free to use any of the following channels to contact Product Support directly: https://launchpad.support.sap.com/#incident/create

Regarding the two employments for the employee, both active... is that employee in concurrent employment?

I think that the best way to analyze the issue is via ticket.

Thanks!

[IMSunilY]

Hello All,

we have found one similar issue where employee is planned for one project and he has posted time sheet and then the same employee is transferred to another company code then project was corrupted and not allowing any changes to project due to employment issue.

we have identified many cases where system is not working correctly or may be there is different behave from system.

make the change without ending project allocation?

make the change at any time during the month? then how cost will be calculated.

What will be the impact on project allocation, planned hours and actual hours of this change?

Once the company code has changed then can the person fill time sheets for the time period when he or she was associated with the old company code?

Can company code changes be done in backdate?

In case employee is transferred to another company where project is same then how cost and revenue will be fetched?

there are many cases but do not remember but how system will work in these scenarios we should have idea.

thanks

SYADAV

[Guillaume_Dube1]

Hello kim.lindkvist,

Have you solved this problem ?

I have the same problem and i have no answer from SAP product Support.

Thank you,

Guillaume

[KimLindkvist01]

Hello again,

we found out that our integration with SuccessFactors creates two employeements for the Employee, both with status "Active". Is this something that may cause the issue?

/Kim

[former_member132363]

Here are some SAP resources you may review based on your topic "record | employee | business | hr master record | user master data | community | internal project"

Activity Types and Service Materials for Project Services

Aug 18, 2019 ... Activity Types are only used internally and are not visible to any ... The Service Cost Level can be maintained in the employee master data record in S4H cloud directly ... Activity Types = Catalogue of activities performed by the company ... will use the material as well the related price for the billing process.

https://blogs.sap.com/?p=570

Best Practices for SAP S/4HANA Cloud

General Ledger Allocation Cycle - During the business transaction based on the profit center ... Transfer of Primary Master Data for SAP Global Trade Services - This scope item ... Core HR with SAP SuccessFactors Employee Central - The SAP ... a quick entry method for recording time against customer or internal projects.

https://support.sap.com/en/product/best-practices-s4hana-cloud.html

2339087 - Recruiting Management Implementation tips & tricks from ...

The Master Knowledge Base Article summarizes Recruiting Permissions and ... a recruiting user first views a new application, data added to the record by the ... Employee Referral allows employees of a company to refer contacts to jobs at their ... External to Internal Candidate Profile conversion - when using RCM and EC?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2339087

[former_member132363]

The employee number can't be edited there because it will come from your SuccessFactors integration or from the Employee upload App. If you fill the EmployeeID column in the upload it will show in the field you indicate.

[View Article](https://answers.sap.com/questions/13243158/view.html)

I hope this answered your question! If it did, please mark it as the 'Best Answer' so I can continue learning and answering questions in the community.