Supplier Mass Import

[Former Member]

If you use the supplier mass load template for import and say have 5 invoices and 3 are processed successfully and 2 are not.  In order to process the 2 errors again.  Do I need to take off the template the 3 that processed correctly?  It's been my experience that if you keep the 3 that processed correctly on the template they will post again thereby creating a duplicate.  That seems like a flaw in process in my mind.  I'm planning on entering all my invoices through the mass import, which could be 100 or more.

Thanks,

Jessica

[former_member95896 · Accepted solution]

Best practice would be to remove the 3 that processed correctly. However, if you have the duplicate invoice check on for that supplier (in the supplier master data) the system should stop the 3 that already uploaded from posting again (and will give you an error on them that they're potential duplicates). Using the check or simulate functionality would also work to let you weed out erroneous records as Sandeep mentions below.

[Sandeep_Kumar]

Hi,

Do I need to take off the template the 3 that processed correctly? => Yes, otherwise it will process the entries again as Invoice ID is using internal number range for creating invoices. You can perform a "Check" before uploading the invoices and fix the erronous records therefore avoiding multiple files.

You can refer to the process details here: https://help.sap.com/viewer/TEST/031c345485b84c8c94265be9ef61d3a8/1902.500/en-US/aaaf480fa29b4ba5a83...

Best,

Sandeep