Subcontracting process - Two freight costs

[Patricia_Teixeira1]

Dears, 

Need help in the following scenario. 

Subcontracting PO created (category L) for material managed with moving average price, to send the material to be repaired. 

In the moment of the PO creation we introduce the freight value of the transportation to the vendor in pricing condition FRB1. 

After, we send the material to the vendor through ADSUBCON (with delivery creation; mov. type 541). 

The following step is to post in MIRO the invoice only for the planned freight costs introduced in the PO.

With the material still at the vendor's, they request the payment of the freight associated with the transportation back to our facilities. This freight wasn't consider initially in the PO and is not possible to change the PO due to the invoice already registered. 

How to invoice the freight cost to the vendor without reversing the invoice already introduced (to be able to change the PO), and guaranteeing that when doing the GR of the material both freight costs are inputted to it?

Thank you.

Regards, 

PT

[Lakshmipathi · Accepted solution]

When you’ve already done MIRO against the subcontracting PO (category L) and can’t reverse it, the easiest supported way to pick up extra inbound freight—and have it flow into your repaired‐material valuation at GR—is to use MIRO’s “Planned Delivery Cost” option. SAP will post a separate freight line on the invoice, then automatically apportion all freight (both original and new) into inventory when you do the GR of the repaired material.

Your FRB1 must be defined as actual freight in the PO (not provisional) and flagged for inventory valuation (in condition‐type customizing). OBYC must have the proper G/L for freight → inventory, so that freight lines capitalize into stock. When you later do the GR (movement 543 for return of repaired material), SAP:

• Picks up all posted planned‐delivery‐cost entries
• Apportions them proportionally into the material’s moving‐average price
• Posts the final inventory value with both freight components included

If you want a “cleaner” audit trail, you can treat the extra freight as a subsequent debit, Create a new MIRO with Subsequent Debit/Credit indicator (still reference the same PO). Enter the freight G/L and amount manually and post it. This hits a freight‐liability account and posts to freight expense, but it won’t automatically capitalize into inventory—so you’d need a separate adjustment (MR11 or manual journal) at GR time.

[Patricia_Teixeira1 · Accepted solution]

Dear Lakshmipathi,

Thank you for your reply. 

Can you please show me the necessary settings, that you mentioned, for condition type FRB1?

Because, as I have it, the value inputted to the GR is only the initial one defined in the PO. 

Meaning, if in the PO I have FRB1=100€, if I do a MIRO document for planned delivery costs with 100€ and another with 100€ (200€ in total), only the 100€ will be considered in the GR. 

Thank you.

PT