send additional document with Purchase order document- PO created

[VG_REDDY]

Hello Experts,

In my Scenario an default additional document(Instruction Document) has to be automatically sent to the suppliers through mail along with Purchase Order Document when a Purchase Order is created.

I request you to please provide the relevant documentation or Links to achieve my requirement.
I really appreciate your help.
Thanks in advance,

Best Regards,
Venu

[former_member131691]

Hi Venu

Purchase Order Output supports partner functions Supplier(LF) and Ordering Address(BA).
You could therefore use the 'Ordering Address' partner function to generate a duplicate
output with your additional form. If you insert rows for LF and BA in all required sections in OPD
and assign your second template to the BA entry I think you can meet your requirement.

I hope it helps further
Kind regards
Brian

[VG_REDDY]

Hi Brian,

I really appreciate your help.

As i explained previously, i used two Partner Function Supplier(LF) and Invoicing Party(RS).
For Partner Function LF, i assigned Form Template(YY1_MM_PUR_Purchase_Order)-This Template represents Purchase order Document.

For Partner Function RS, i assigned Form Template(YY1_MM_AEB)- This Template represents Instruction Document.
Now, when i create Purchase Order, two separate mails are sent to Partner Functions. Only Purchase Order is sent to Partner Function LF and Only Instruction Document is sent to Partner Function RS.

But, my Requirement is both Purchase order Document(YY1_MM_PUR_Purchase_Order) and Instruction Document(YY1_MM_AEB) should be sent to only Partner Function LF.

That means both the Form Templates should be assigned to Partner Function LF. But when i did so, the system is showing error.

How can i merge two Form Template in to one and assign it to Partner Function LF? or are there any Configuration settings to be done to assign two Form Template to one Partner Function so that the Supplier receives all the documents in one mail instead of two.

I would request you to provide your ideas.

Thank you,

Regards,
Venu