SAP allows to book actual cost if WBS system status is CRTD

[varun_viswambharan]

Hi Experts,

We have a project and WBS elements having system status CRTD. So far it was our impression that if WBS status is CRTD, system will not allow to book actual cost in WBS. But now we found a WBS having actual cost in status CRTD, the cost is being booked through FI transaction by Finance department.

Thanks

[Paulo_Vitoriano · Accepted solution]

Hi John,

Can you please prove it with a couple of screens (CJI3 and Status).

Thanks,

[varun_viswambharan · Accepted solution]

Thanks, please find below the screen shots

1. screen shot of transaction CJI3

2. screen shot of transaction CJ20N

[Paulo_Vitoriano · Accepted solution]

Hi John,

The fact that Account Assignment Element indicator is read only supports your version, but that is not normal, still technically possible with custom ABAP code and debug.

Do you have a chance to get Change documents for this WBS and Status Change Documents? 

If you try to post now I bet you will get an error message that WBS is not Released. 

Thanks,

[varun_viswambharan · Accepted solution]

I ran change document transaction CN60 and found no objects were selected using criteria message. But I got status change document which is inserted below.

[Paulo_Vitoriano · Accepted solution]

Have you spoken to the user 22253 just in case to find out the history?

[varun_viswambharan · Accepted solution]

Yes, user told that she had locked the WBS and then unlocked. But if you go through the actual posting date, you can find first actual line item is posted before locking and second is after unlocking. screen shot is attached below.

[Paulo_Vitoriano · Accepted solution]

Well, very strange indeed.  Have you tried searching the OSS for this condition?

Also, it looks like the WBS id is an editable field in your system. 

What can you see at the Admin tab, when created and when last changed?

[varun_viswambharan · Accepted solution]

Thanks very much for your support, In admin tab the created date: 22.01.2014, and last changed date : 12.01.2015

let me check any oss note is available for this issue.

[MTerence · Accepted solution]

Hi John,

Are you able to replicate this scenario in any other clients ?

When raising an OSS note, if you are able to replicate this will be easy for SAP to resolve it.

Regards

Terence

[varun_viswambharan · Accepted solution]

Thanks, I left office for the day. Planning to replicate this scenario tomorrow on another client, I will update the thread after that.

[varun_viswambharan · Accepted solution]

I could replicate the scenario in another client by creating a new project. Transaction used to post actual cost is F-02.

[MTerence · Accepted solution]

Hi John,

I was running a test and found this below error message displayed when you try to post cost for CRTD status using F-02.

Can you check with your FI consultants, if there is any changes done in RFBU, so this was allowed to post.

Regards

Terence

[varun_viswambharan · Accepted solution]

Hi Maria,

Thanks for you support. After going through the status detail of CRTD, I found that RFBU was allowed. Changing the control to Forbidden has solved the issue.

I guess, somebody might have changes the SAP default control forbidden to allowed.

[sammar81]

Hi John,

Can you please check in your system which business processes are allowed for CRTD status?

You can check it in CJ20n by clicking on the blue  icon on the status bar and selecting business processes. Or you can use BS22 and double click on the CRTD status and check for FI postings.

If all the settings are forbidding FI postings Please raise an OSS message..

Regards

Sammar

[former_member195427]

Hi John,

Is it happening in PS module objects only or other module objects also like Maintenance order, Internal order etc.?

Looks strange though. can you please crosscheck one in transaction BS22 for Business Trnsaction HU01 and HU02  (GRN and GI respectively)  for CRTD status what are the settings for HU01 and HU02?

NOTE: It is not recommended to change these settings.

Regards

Saurabh

[MTerence]

Hi John,

In standard SAP, system will not allow you to post any actual cost if the WBS is CRTD status.

If this is a behavior, please raise a OSS message to help.

Regards

Terence