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Sample and Recurring Document

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Pls guide me about these two types of documents & what is their purpose & how to use it?


Vikas Malhotra

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Recurring Document:

Recurring entries are business transactions that are repeated regularly, such as rent or insurance. The following data never changes in recurring entries:

Posting key



You enter this recurring data in a recurring entry original document. This document does not update the transaction figures. The recurring entry program uses it as a basis for creating accounting documents.

Sample Document:

Sample documents have a separate number range. When you enter and post a sample document, the system stores the document, but does not update any transaction figures. Your system administrator defines a number range for sample documents. The system assigns a number from this number range to each sample document.

During document entry, you can have data from another document defaulted. The items from this reference document can be:

Transferred without changes

Used for reverse postings




In contrast to an accounting document, sample documents do not update transaction figures. They serve merely as data sources for an accounting document. Their advantage is that you can change or enhance them. You therefore use a sample document rather than an accounting document if you need a reference document for which you want to define the layout yourself.

You use a sample document as a reference document in which assignment to more than one cost center is defined. If you want to assign to other cost centers, you can change the values in the sample document. If you use an accounting document as a reference document, you cannot make these changes because you also have to change the account assignments relevant for accounting.

You enter sample documents with a special function to ensure that these documents cannot be accidentally posted as accounting documents.

If you store a sample document, the system automatically assigns a number to this special document. To do this, the system uses the number interval X2. This number range may only be used by the system. You cannot assign it to any document type. You have to set up this number range in all the company codes where sample documents are used. You have to use key X2 for this number range.