S4HC Reference Purchasing Org

[former_member706280]

In S4HC, my client would like to have global contracts that can be accessed by all company codes. In the configuration, I can see there's functionality to set up Reference Purchasing Organisations. However, when creating a contract using the Ref PORG the system is prompting for a company code?

Can somebody adivse on the best way to setup contracts using reference PORGS?

Thanks,

Chris

[Sahil_Grover]

Hello Christopher,

Hope you are doing good.

You can check this link for understanding to Reference purchase organizations.

https://help.sap.com/saphelp_470/helpdata/en/0b/ecb237e29bc368e10000009b38f8cf/frameset.htm

1. The conditions of a reference purchasing organization to be used by other purchasing organizations for the purpose of price determination

2. Several purchasing organizations to access the contracts of a certain reference purchasing organization.

Use

A reference purchasing organization can make favorable conditions or contracts available to other purchasing organizations.

Advantages of a reference purchasing organization

- A reference purchasing organization can negotiate a comprehensive contract that can be used by other purchasing organizations.

- The purchasing organizations responsible for procurement in the individual plants can issue release orders against this centrally agreed contract, thus availing themselves of its more favorable terms and conditions

When you assign purchasing organizations to a reference purchasing organization, the conditions of the reference organization can be used by other purchasing organizations for price determination.

You can assign several purchasing organizations to one reference purchasing organization, but a single purchasing organization should not be assigned to multiple reference purchasing organizations.

The purchaser can do the following:

- Create a supplier for the reference purchasing organization

- Create a contract for the supplier and the reference purchasing organization

- Create a purchase order with the purchasing organization referencing the above-mentioned contract

[bjongen]

Dear Sahil,

We experience problems with the Reference Purchasing Organization in S4HC, exactly in the same way as ‘Chris/former_member706280’ describes.

We configured a Reference Purchasing Organization CENT and assigned it to all our ‘normal’ Purchasing Organizations 3710, 2810, 2910 and 1010.

As per the help reference mentioned by you (https://help.sap.com/saphelp_470/helpdata/en/0b/ecb237e29bc368e10000009b38f8cf/frameset.htm), we did not assign Reference Purchasing Organization CENT to any Plant nor Company code of 3710, 2810, 2910 or 1010: this because we want to create a central Purchase Contract (for Purchasing Organization CENT) for which all the 4 ‘normal’ Purchasing Organizations 3710, 2810, 2910 and 1010 should be able to create call-off Purchase Orders, using the prices of this central contract.

Mind you we also tried to assign Purchasing Organization CENT to all Company codes but this is not possible as we cannot create new entries in this configuration activity.

Also the assignment to the Plant (assign CENT to all Plants) configuration activity is not possible with new entries.

As per the help reference provide by you, we created a Supplier 1000030 for both Purchasing Organization 1010 and CENT.

Now when we try to create a Purchase Contract for CENT, the system prompts us to enter a Company Code:

We don’t want to create the Purchase Contract for a single Company Code: we want to create it for Purchasing Organization CENT and not enter a Plant (again as per the help reference you provided) in order for all ‘normal’ Company codes/Plants 3710, 2810, 2910 and 1010 to be able to call-off from this Purchase Contract.

How can this be solved so that it works exactly as it is described in the example of the help reference you provided?

Thanks in advance for your prompt reply.

Best regards, Bart