RFQ to purchase order

[sivakumar_k571]

I have two suppliers, A and B, and two materials, X and Y. In the quotation process, Supplier A has a price of 20 for material X and a price of 60 for material Y. Supplier B has a price of 10 for material X and a price of 70 for material Y. After comparing the prices, Supplier A was awarded the contract for material Y because it had the lower price. Supplier B was awarded the contract for material X because it had the lower price. However, when I followed the documentation for Supplier A against the purchase order created, it only included material Y. But the system automatically collected both line items.

[Daisy_Zhang]

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[Chris1973 · Accepted solution]

Hi @sivakumar_k571 

Thank you for your question.

Have a look at Manage RFQs ,  Manage Supplier Quotations, Supplier Quotation for more insights.

To summarise, the reason both materials appeared in Supplier A’s PO is because the award decision in th RFQ was not finalised at your item level.

Even if you intended Supplier A to win only for material Y, the system included both items because both lines were marked as awarded or not differentiated. You have to possibility to resolve (see attached demo) this by:

1. Going to the RFQ in Manage RFQ’s and set the award indicator per item.

2. Confirm the award through Manage Supplier Quotations.

3. When you create your PO, only items you award will transfer

You can also consider enabling Award per item in CBC to ensure you enforce control at item level.

Best regards

Chris