Query on Invoice Sequential Numbering GAP due to invoice cancellation

[abhi15_jain]

Hi Experts,

There is a legal requirement in Europe to have sequential numbering for invoices without having Gap. This can be achieved in multiple ways but I have a query for the Invoice Cancellation scenario.

Client is using enhancement to determine SD Billing Number range (RV_BELEG) based on country and FI accounting (RF_BELEG) is set as external to make it same number.

Scenario: If there is SD billing which is not posted to accounting due to error and cancelled later on then it creates a GAP in number range at FI accounting side. Is there a way of addressing this issue?

[sanilbhandari]

Hi

Ideally if you have set the document no of FI Document as external and billing document is released later to accounting due to error, the FI Document no should be available and it would be taken based on the no of SD document.

For safety, you could put in a validation rule that the accounting document type used for postings from SD should have reference transaction type as VBRK, which should make sure that it is not used in any manual journal entries as well even by mistake.

Thanks & regards

Sanil Bhandari

[abhi15_jain]

Thanks for the comment.

Client has informed that sometimes they are not able to resolve the accounting error due to which they cancel the SD Invoice and hence the Gap will be there in accounting document as FI number will be never utilized being external.