Project-based-services and Billing of different types of cost/expense

[eric_hassenberg]

Hi,

We are currently engaged in the implementation of S/4HANA in an engineering & project context. We need to be able to bill different activities to our customers:

• Time via timesheets
• Expenses (recorded via Concur)
• materials based on delivery & goods issue to customers
• procurement of external goods & services
• other costs
•  ...

--> We can post the costs towards the WBS (work packages) but as far as we can see, we can only bill hours (fixed price, time & material....)

In a classic SAP environment this would be covered via resource related billing BUT this does not exist to that extend in S/4 Cloud - so my big questions are:

• How can we bill any costs associated with Work packages (WBS) towards customers in a flexible way?
• How does S/4 determine which costs are "billing relevant"?
• How can we influence this or did anyone use a work around?

kind regards

Eric H.

[former_member133392 · Accepted solution]

Hello Experts,

Even though it's an old thread I'm running into a similar scenario where we want to bill customers based on actual expenditures incurred, for ex - Purchase Orders, travel expenses, time etc.

I've configured 'Assign G/L Account to Expense Product' for expense billing and 'Assign Activity Type to Service Product' for time billing. I'm able to bill time without any issues but while running 'release billing proposal' app, for expenses (Journal entry posted for travel), system says 'no expenditure item found'. I have checked billing dates, made sure JE is posted but still not able to resolve the issue.

Any insight?

Thank you,

Bikram Rataul

[ana_goncalves · Accepted solution]

Hi Bikram,

“Assign G/L Account to Expense Product” and “Assign Activity Type to Service Product” are configuration steps related to Service Management (see related scope item here: https://rapid.sap.com/bp/scopeitems/3D2). For project-based services (question raised in original thread), you need to map the relevant G/L accounts to the different expense types via configuration step "Define Resources".

As for the error you're getting, have you assigned the G/L account used in your supplier invoice to a cost element group? For each expense material, there is a cost element group in which the cost allocation to a G/L account is defined. These cost element groups have the naming convention YBPS_E001 – E040 and you can edit them via app "Edit Cost Element Groups". Also, make sure to include the WBS element when posting the supplier invoice.

For more information on non-time related materials for project services, please take a look at the blog written by our colleague tobschmi74: https://blogs.sap.com/2018/12/18/non-time-related-materials-for-project-services/

Kind regards,

Ana