PR/PO Release Strategy based on a yearly budget for approvers

[former_member190990]

Hi Team,

In SAP, we can set an approval limit of say '1000' USD for a position. Every time a PR/PO is created, the system checks for this amount and decides the release flow. The system doesnt check how much amount has been approved in the past by that particular approver whose limit is '1000' USD.

But, the requirement here is that the system should check the cumulative approval amount when PR/PO is raised. For ex, 1st PR raised for 900 USD, the approver approves. The next time PR is raised, the same approver should have just a limit of 100 USD (since his total limit for that financial year is 1000 USD).

Please advice if this can be done in SAP standard.

Regards,

Akash

[former_member190990]

Hi Jurgen,

Thanks for your response.

This is actually the requirement from business that a particular position should have a budget for a financial year and it is consumed everytime he approves a PO. In case of vacation, his role will be delegated to the next level and the next level person will have to approve on behalf of him.

I have thought of creating a custom table and maintaining budget values for the approval levels. Every time a PO is approved by a person, the system would check if PO value is within the budget of the approver. If not it jumps to the next level with an intimation that the first level budget is exceeded.

Could you please let me know if this is feasible and would suffice the business requirement?

Thanks & Regards,

Akash Prekar

[ParagMahajan23]

Did you find a solution? I have a similar requirement. If anyone has done anything similar to this, please let me know. parag945psm@gmail.com