Possible to enter Business Partner order address as vendor in purchasing document

[SAPSupport]

We have different business partners for regular vendors and for contact persons that only serve as an ordering address (if it deviates from the regular vendor).

These business partners are linked via customer/vendor integration with different vendor account groups.

The account group that is assigned to the ordering address business partners is not configured to be entered as a vendor in a purchasing document.

Nevertheless, this is still possible (which we don't want).

How can we prevent Business Partner Address being entered as a Delivery Address in the PO?

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[SAPSupport · Accepted solution]

What you are seeing (with regards to how the Delivery - or Order - Address behaves in the PO) is correct - this address field is used for the actual delivery itself, but its also possible to enter any address here, (including the Vendors own address, if its a Business Partner - this function covers multiple directions / possibilities as to what is a Business Partner).

In the standard system, (and also in your scenario), the Delivery Address in the PO can be manually changed to any address entered by the user, once they have access to the ME21N / ME22N transactions.

Access to create, update, or view is done in ME21N, ME22N, and ME23N - Create PO, Change PO, and View PO respectively.

If a user has the option to update (via ME22N), they can change the Delivery Address *as it's not validated if changing the address in the above scenario*.

If you want to force a check / limit entries on POs Delivery Address, this can be set via custom coding User Exit BADI ME_PROCESS_PO_CUST,

(However, the address would need to be set in the first instance when creating the PO in ME21N, and saving - Your ABAPers may be able to make Delivery Address mandatory at PO creation in ME21N to capture it.)

Do note however limiting access to this field will prevent you from shipping to your / the business partners address  - which can happen in real-world scenarios.

Hope this helps!