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PO text configuration

former_member404709
Participant
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Hi folks,

Can some one tell me or share a document for the PO text configuration?

Wanted to understand how the different texts are printed in the PO output.

When i go to SPRO-MM-Purchasing-purchase order-texts for purchase order , i see text types for header and item. All i see is the sequence for the texts to be printed on the output documents.

And when i go to SPRO-MM-Purchasing-messages-define texts for purchase order, i see a text id (something like F01, ST and so on). I am not able to understand whether there is any dependencies between these two configurations.

Any help will be appreciated. Thank you...

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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HI,

Both of these config you mentioned are related.

In SPRO-MM-Purchasing-purchase order-texts for purchase order

We define text ID for PO header and Po item with sequence number

01 = Header text

02 = Header note

and so on

Now if we want to print those text we use those text IDs

we do this in

SPRO-MM-Purchasing-messages-define texts for purchase order

in the dialog structure Texts for Document Header

Here object EKKO text ID =F01 (F= PO, A= RFQ, K= Contract) ( i.e Header text of PO)

Same logic for item text too only thing object is EKPO (like F03 =Material Po text of PO)

former_member404709
Participant
0 Kudos

Thank you...it is starting to make sense now...

so this configuration is just basically to print different texts on the PO output right? Is there any other functionality behind this?

Also, when i go in to the SPRO-MM-Purchasing-purchase order-texts for purchase order for header, there is something called copying rules for header texts, is this where you are defining the source object for the header text? are these source objects predefine in the system or do we need to set them up?

When we have already define the source in the copying rules, why are we again mentioning the object (i.e. EKKO) in the SPRO-MM-Purchasing-messages-define texts for purchase order?

In SPRO-MM-Purchasing-messages-define texts for purchase order,

I see some objects like TEXT with text id "ST" in the system, what are these? i couldnt find any ST in the texts for purchase order.

similarly, i see objects like "Material" with text id "BEST" , object "VBBP" with text id "0005", object ASMD with text id "LTXT" and so on.

I couldnt understand what these are for?

And final question, are we going to use these text id's in the MEDRUCK form to identify the text that we need to print on the PO output?

Former Member
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Please find answers to your queries below:

1. Copying rules for header texts

Ans. This configuration defines from where PO header text can be copied. usually header text is a vendor-specific data.

Copy PO header text from vendor master

Settings is made in

OLME > purchase order > Texts for purchase order > Define Copying Rules for Header Texts

2. When we have already define the source in the copying rules, why are we again mentioning the object (i.e. EKKO) in the SPRO-MM-Purchasing-messages-define texts for purchase order?

Ans. Here actually you maintain EKPO Text ID for both for Document Type and save.

3. I see some objects like TEXT with text id "ST" in the system, what are these? i couldnt find any ST in the texts for purchase order. similarly, i see objects like "Material" with text id "BEST" , object "VBBP" with text id "0005", object ASMD with text id "LTXT" and so on. I couldnt understand what these are for?

Ans. These are different texts. For example Text-Id for purchase order text of the material is BEST. This is maintained in material master and flows to PO ( item text ) as per configuration.

4. Are we going to use these text id's in the MEDRUCK form to identify the text that we need to print on the PO output?

Ans. Yes you are correct. You can copy standard MEDRUCK to ZE_MEDRUCK and define your print output layout. Please talk to ABAPer regarding this.

Regards

Sayan

BijayBarik
Active Contributor
0 Kudos

Hi,

In 1st option you can defined text or can use existing text ID and then next step ie.. in u201CCopying ruleu201D you need to decide how the text ID behave in purchasing document with following options to select but prefer 1st option.

{ } Text automatically adopted in target object

{* }User can have text adopted in target object

Text cannot be adopted in target object

Text details you can find table: V_TTXID_MM ,where you can find ST is for Milestone text

If you want the existing text ID or newly the defined text ID to appear in the PO print, then ask your ABAPer go for development of Smartform (where your PO designed with print format with all these text IDu2019s) and assign smartform in PDF/SmartForm field with PO output type( message type) in NACE t.code with application EF instead of Form MEDRUCK. Check the Smartform details in t.code: SMARTFORMS

Regards,

Biju K

Former Member

Dear Vicky,

I am trying to answer your questions one by one

SPRO-MM-Purchasing-purchase order-texts for purchase order-. Copying rules for Header/item texts

Copying rule is there to copy the text from source object yo target object

Examples ;

1.You have maintain material PO text in MM01/MM02 for 1 of your plant and then if you create PO for that material and plant it will copy the text.

2.Say you have created a contract and maintained texts in header and in item then you create PO with respect to that contract( contract release Order) so it will copy texts from contract to PO

3.You have created a PR and maintained item Texts there and then create PO with respect to that PR it will copy all the texts

Now how system will understand from which text id in the source object (material master,PR,Contract )it will copy to the target object text id (PO)

So in the Copying rule config select the Text ID ->Text linkages -.you will find the source object and linkage using FIX here select F4 you will get the options Blank means automatically copy

These source objects are Pre defined in the system based on Header text or Item text

That is functions copying rule it has nothing to do with print out

Now to your next Question

SPRO-MM-Purchasing-messages-define texts for purchase order

In my last post I have explained its functionality

Now your question is about object Text and text id ST

While defining this The first column is Indicator: Print Operation

1= New PO Printout (use T code ME9F with processing status 0 ) Message/out put type -> NEU

2=PO Change Printout (use T code ME9F with processing status 1 or 2 ) Message/out put type -> NEU

3= Printout of Urging Letter (Expediter)/Reminder (Use T code ME91F) Message/out put type ->. MAHN

7= Printout of Order Acknowledgment (Use T code ME92F) print -Message/out put type -> AUFB

Now 3 and 7 is separate functionality to print the text in these print out we use this text and id ST

For more on Urging Letter

http://help.sap.com/saphelp_470/helpdata/en/6a/c1041badb111d1b6120000e8a738dc/content.htm

Order Acknowledgment :

http://help.sap.com/saphelp_470/helpdata/en/26/04146da63a11d2b484006094b9476a/content.htm

Edited by: redriver on Dec 22, 2011 6:16 AM

Edited by: redriver on Dec 22, 2011 6:23 AM

Answers (2)

Answers (2)

former_member404709
Participant
0 Kudos

Thank you guys for all your inputs...

BijayBarik
Active Contributor
0 Kudos

Hi,

In the above paths, you have mentioned, text IDu2019s are there and also you can defined and then links to purchase order.

The text IDu2019s ,you can find these are present in the PO Header in u201CTextsu201D TAB and can be linked in purchase order print (if required in business).Just check with ABAPer for addition of these TEXT IDu2019s in a FORM or PDF/SmartForm Form which is linked to PO out put type(message type) for application EF in NACE t.code. Check SmartForm in t.code: SMARTFORMS Or check in t.code:SE71 / SE73 the SapScript.

Regards,

Biju K