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partner fuction

Former Member
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Hi experts,

Pls give me a notes on partner function and how to configure it.



Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

The Business Partner [Ext.] “vendor” can assume different roles in its dealings with another

enterprise. Accordingly, in a procurement transaction, the vendor is first the ordering address,

then the supplier of goods, then the invoicing party, and finally the payee. For this reason,

several partner roles (partner functions) can be assigned to the vendor.

One or more of these roles can also be assumed by other vendors. This data is used in the

associated downstream logistics and accounting functions.

You can determine which of the partner roles are optional and which are mandatory via the

Customizing functions. If no other roles have been maintained, the data of the Vendor role


In the vendor master record, the role Different payee is only displayed if you have

maintained a different payee on the Payment transactions screen.


In the Logistics Information System (LIS) and in the Business Information Warehouse (SAP BW),

you can only run analyses for vendors. You cannot run analyses for any of the other partner roles

supplied in the standard system.


When working with partner roles, you must maintain the following settings:

_ Vendor master record

Separate vendor master records must exist for all the partners of a vendor that are to be

entered in that vendor’s master record.

_ Customizing

You specify the partner roles to be used in the vendor master record via schemas that

you define and assign to account groups in Customizing for Purchasing.

Specify which partner roles you wish to use – and which of them are mandatory roles –

in Customizing for Purchasing under Partner Determination _ Partner Roles _ Partner

Settings in Vendor Master Record _ Define Partner Schemas. (At this point, select the

Mandatory indicator where appropriate.)

Assign the partner schema to the relevant account group. Under Partner Determination

_ Partner Settings in Vendor Master Record _ Assign Partner Schemas to Account

Groups, you can assign different partner schemas to account groups for the purchasing

organization, plant, and vendor sub-range levels if necessary.

If you want the system to also search for partner roles at purchasing organization

level, and not only at the more specific levels (i.e. plant/vendor or VSR/vendor), you

must set the Higher level indicator in Customizing for Purchasing under Partner

Purchasing (MM-PUR) SAP AG

Partner Roles in Purchasing

46 April 2001

Determination _ Partner Settings in Purchasing Documents _ Define Partner

Schemas _ Partner Roles in Schema.

There you can also specify whether the partner roles are to be determined at the

beginning or at the end of the document entry process (End indicator).

If the plant is defined as default value, the system attempts to determine plantspecific

partners in the case of partners determined at the start of the process.


The following partner roles are used in MM:

_ Vendor (LF)

_ Ordering address (BA)

_ Goods supplier (WL)

_ Invoicing party (RS)

These partner roles influence downstream logistics and accounting functions:

Partner role Effect

Ordering address (BA) If you define another partner for the partner role BA, a standard PO or

release order will not be sent to the address of the vendor (role LF) but

to the ordering address of the partner.

Goods supplier (WL) In the case of Intrastat [Ext.]:

If you define a partner from another member state of the EU for partner

role WL, standard POs or release orders will be taken into account

when Intrastat declarations are created.

In the case of a Return Delivery [Ext.]:

If you define another partner for the partner role WL, the address of the

goods supplier will be determined for return deliveries in Inventory


Invoicing party (RS) If you define another partner for the partner role RS, the invoicing

party’s account will be charged instead of the vendor’s.

If you assign several ordering addresses or invoicing parties to a vendor in the latter’s master

record, the system will ask you to decide on a certain ordering address or invoicing party when

you create a purchase order.

Price determination

If you wish to use partner roles for price determination purposes, SAP provides the

enhancement LMEKO001 (customer exit EXIT_SAPLMEKO_001).

SAP AG Purchasing (MM-PUR)

Partner Roles in Purchasing

April 2001 47

You can then create a partner role “forwarder”, for example, so that the freight

charges of different carriers or forwarding agents can be taken into account in the

purchase price determination process.

Message determination

If you want to have partner roles taken into account in the message determination

process, you must select the New Partner Role Determination indicator in

Customizing when assigning the message determination schema.

To do so, choose Messages _ Output Control _ Message Determination Schemas

_ Define Message Schemas for <Purchasing Document> _ Assign Schema <to

Purchasing Document> in Customizing for Purchasing.

If you select the indicator, all partners maintained in the purchasing document will be

passed on to the message determination facility. For each partner role, the latter

then searches for condition records containing the relevant role.

You wish to transmit a message to both the vendor shown in the purchase order

(partner role ‘LF’) and the ordering address (partner role ‘BA’).

To do so, you must use a further message type – in addition to the standard

message (message type ‘NEU’) – for which a condition record with the role ‘BA’

has been created. You can then specify a different transmission medium or a

different printer in this condition record.

Various Customizing settings are necessary for this additional message type.

You must:

_ Enter the message type in the message determination schema

(Messages _ Output Control _ Message Determination Schemas _ Define

Message Determination Schemas for <Purchasing Document>)

_ Maintain the fine-tuned control facility and enter a processing routine

(Messages _ Output Control _ Message Types _ Define Message Types

for <Purchasing Document> and Fine-Tuned Control <Purchasing


Different data

The partners you can store in the vendor master record in the Partner Roles view

apply to a certain purchasing organization.

In addition to the partners that are valid at purchasing organization level, you can

maintain different partners for individual plants or vendor sub-ranges. In this case,

the system will determine a different ordering address in a purchase order for your

Atlanta plant than the one determined in a purchase order for your Minneapolis plant,

for example.

To maintain different partners for levels below the purchasing organization, choose

Extras _ Different data on the Partner Roles (partner functions) screen.

For more information on maintaining different data for specific levels below the

purchasing organization level, refer to Maintaining Different Data [Page 57].

Purchasing (MM-PUR) SAP AG

Partner Roles in Purchasing

48 April 2001


The partner roles that are marked as mandatory roles in the partner determination schema of the

account group are suggested by the system on the Partner Roles (partner functions) screen

during the creation of a vendor master record.

Enter a vendor number in the Number field. The system checks whether the vendors assuming

the partner roles Ordering address and Goods supplier have been maintained for the current

purchasing organization.

To maintain partners in the vendor master record, choose Master data _ Vendor _ Change. On

the initial screen that then appears, select Partner roles (partner functions).

Answers (3)

Answers (3)

Active Contributor
0 Kudos


Generally during your bussiness transactions process with your vendor, vendor act as a Goods Suplier,Ordering Address, Invoice Processing.Here all these functional activities by vendor we termed as partner functions(GS,IP,OA) in partner determination Process.

In partner determination Process, you have following configuration steps

1.Vendor Account Group.OBD3

2.Number Ranges from Vendor account Group:XDN1,

3.Assignment of Number ranges to Account Group,OBAS

4.Partner Function: SPRO->MM->Purcahsing->Partner Determination-> partner roles->Permissible partner role sper account group

5.Partner Schema:

SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Define partner Schema

6.Assgin partner schema to accont Group

SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Assgin partner schema to account Group.

If helpful answere then reward.


Biju K

Former Member
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1) craete the partner function permissble gor vendor account group.

2) create the partner schema

3) assign partner schema to vendor account group

4) assign partner functions in vendor master record in purchasing data.


Reward if useful

Former Member
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Goto to tcode NACE and explore the output types button by selecting corresponding application.