1. Check to what extent you can utilize the condition tables included
in the SAP standard system for message control.
2. If you want to create a new condition table, proceed as follows:
- Enter the name of the table you want to create. Note that you can only choose names between 501 and 999.
- If you are creating without referencing, enter the table category (e.g. pool table) for the condition table.
- Enter a description (title) for the condition table.
- From the list of allowed fields, choose the desired fields for the condition table.
- Generate the new condition table.
- Define the new condition tables.
3. Enter the condition tables in the access sequences ( The access sequence is a search strategy by means of which the SAP
system searches for valid message records.)
This way, you establish the link between message condition, access sequence and message record.
4. define a message type, you must enter the following:
Message type
Alphanumeric key of up to 4 characters, uniquely identifying a
message type.
Access sequence
Key for the access sequence.
Description
Text describing the message type.
Detail data (only the most important data is described):
- Transmission medium
One-character numeric key determining the type of message processing (e.g. printout, transmission as fax or e-mail).
- Time-spot
One-character numeric key defining the point in time at which message processing takes place (e.g. immediately a document is
saved or with the next selection run).
- Partner role
Partner role defining the recipient.
- Condition access
Indicator allowing you to specify that the default value for the relevant message is to be determined using the condition
The values entered in the detail data for transmission medium, time-spot, and partner role are automatically adopted as default
values when a message record of the relevant message type is created.
Set up fine-tuned control for each message type
For each type of message you create, you must specify the operations for which it is to be used.
For example: New (original) output, output of change notices, or output of urging messages (expediters).
First choose "Perform function" and then "Purchasing document ->
Purchase order -> Messages -> Fine-tuned control". You must do this for all purchasing documents.
5. Define your message determination schemas and assign them to the relevant purchasing documents.
A message determination schema contains the permissible message types for each message application (new printout, reminder, etc.). This allows the system to automatically suggest the associated messages as defaults in purchasing documents.
Only one schema and only one message type can be assigned to each purchasing document.
6. Specify which partner roles are allowed for the message type in connection with each individual purchasing document.
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