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One output type only for PO output

sap_2605
Active Participant
0 Kudos

Dear SAP experts,

We are in ECC 6.05. We currently have 2 type of PO output, one is for printout and the other one is for email.

The majority of the PO output is using printout, so we have setup condition (tcode MN04) in level PO doc type. The minority will be using email as the default, for this we have setup condition in level combination of Purchasing Org/Vendor. According to the access sequence that we have maintain, the condition table for Purchasing Org/Vendor will be read first and condition table for doc type to be read last.

We expect that if condition already found to send email (the first table) though another condition in the last table (for printout) is found it will be ignored. However that's not what we found. We see that if we create PO type X for vendor Y:

1. Vendor Y is set up in condition table Purch Org/Vendor then output type for email is selected and saved in the message,

2. PO type X is set up in condition table PO doc type, then output type for print is selected and saved in the message.

This behaviour is not wanted, as it meant that one PO will have 2 type (email and printout), and IF the it has not been output, the PO version will not be increased if it is changed (we are using version management).

Is there anyway we can influence the system behaviour so the output type selected will ALWAYS be one?

Best regards,
John

Accepted Solutions (1)

Accepted Solutions (1)

BijayBarik
Active Contributor
0 Kudos

Hi,

You can use only one output type( message type) for Print and Sending purchase order by E-mail to vendor. If vendor have E-mail ID in vendor master, then purchase order will send to vendor  by E-mail or else you can print purchase order.

As needed by you - purchase order  output type( message type) should not be changed, select check box of “CannotBeChanged” for your PO Output type in General Data TAB in t.code: NACE, Application EF -> Output type > for your PO message type and save.

Refer alreday discussed SCN threads for PO by E-mail to Vendor

http://scn.sap.com/thread/3253719

http://scn.sap.com/thread/1980861

Regards,

Biju K

Answers (5)

Answers (5)

Former Member
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Hi,

     The Exclusive Indicator in the access sequence controls the condition records type. If a combination exists in the access sequence comply with the condition records specified, then the search will be stopped and the output type for that condition will be triggered and you will get the required output.

Regards,

Vinay

JL23
Active Contributor
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make use of the "exclusive" indicator in the access sequence of your mail output type.

see the docu: http://help.sap.com/erp2005_ehp_04/helpdata/en/c8/1988e343b111d1896f0000e8322d00/frameset.htm

sap_2605
Active Participant
0 Kudos

Hi,

Thanks for responding. At the moment BOTH output type is triggered. What we require is only one output type triggered when PO is created. How to set this up?

Our current configuration is like this:

What we have done:

1. Config access sequence, it will read this following table in sequence:

   First: Based on combination purchasing org/vendor

   Second: Based on Doc type

2. We have set up that for purchasing org P/vendor Y in first sequence, it will be email

    We have set up that for doc type X, it will be printout

What we expect:

When we create PO with doc type X for purch org P and vendor Y, it will check the first condition

If it found the condition in the first sequence, it will trigger email

Because it already found the condition in the first sequence, it will not go to second. so we will ONLY have one output type as email.

What happen:

Apparenty SAP not stop in first sequence, instead it continue reading to second sequence. As it found matching condition in the second sequence, it triggers printout. So we have 2 output type: printout and email, which we dont want.

    

Best regards,

John

former_member186385
Active Contributor
0 Kudos

Hi,

As already said, the EXCLUSIVE indicator in the access sequence will control triggering of condition record once it was already found the combination

system will search the condition records with specific combinations to Generic. in this order if it finds the condition records it will stop the search and triggers the condition

hope it is clear

regards,

santosh

Former Member
0 Kudos

hI John,

Frankly speaking, your requirement is not clear.

Please tell in one setence what type of functionality of po output you are expecting ?

so that you will be answered to the point.

Regds,

Nilesh

Former Member
0 Kudos

Hi John,

Does both output types get triggered at the time of PO creation one for printout and one for email??

If only one output type triggers then what do you mean in details by " Is there anyway we can influence the system behaviour so the output type selected will ALWAYS be one?"