NO ENTRY IN SAP.

[Former Member]

Dear All,

I have rcvd a product which is having rejection & hence no entry is done inSAP.Kindly guide that as this material is to be sent back to supplier , pl guide what to do for this , is something is to be done regarding invoice of this material .

km

[Former Member]

Hi

If there is no material entry in SAP first pass GR for same and then u can reject material by 102 Movement again

Vishal...

[Former Member]

for rejection do i have to go in MIGO again Pl. guide which t code to use is it MBST for rejection or any other one.

km

[Former Member]

Hi KM

Yes,U have to pass MIGO for same material then either u can cancel same document by 102 movement or using MBST trnx.

Both are same

Vishal...

[Former Member]

hi,

as the material is rejected, i suggest u to go for 122 instead of 102.

102 is cancell GR.

if u do 122 in future u will be in a position to get exactly the status of rejection of that particular mateerial.

usually for 102 there could be many reason, but 122 is exclusivly for rejection or return to vendor.

[Former Member]

hi

u can use mb01 or migo and mvt type 122

mbst is to cancel the material documnet.

[Former Member]

hello vishal,

pl tell me that our management have decided to create a return p.o for this material , can u guide me how to make a return p.o or can changes in already made can be done so as to make it aReturn P.O.

km

[Former Member]

Hi Km

As told by u material is received in plant w/o any trnx. means there is no stock of that material in system but physicaly material is there.

Then how can u create return PO and send same back to vendor

Generaly we create Return PO when some rejected material is lying in plant and u want to send back same to vendor who has supplied that material

Process of return Po is like

Create PO with material Qty and value mark return indicator in item overview ( next to info record column )

Pass MIGO as regular which will deplit stock from ur plant and MIRO for same PO

system will create credit memo in turn and debit vendor account with PO amount

Vishal...

[former_member218067]

Hi KM,

Go to ME21N and put all the details including qty and in item details Tick check box R (return)

This will post 161 returns movement against which you can return this material

BR

Diwakar

[Former Member]

yes actually our mgmt had given me a process to first do G.R & J1IEX after this user will make a return P.O , it was rel by other user .After this again G.R is to be done by this Return P.O -

---

So first of all GR was done wrt the P.O & j1IEX done , now here material is in Quality insp.so user has told to quality user that this material is in Qstk , so quality user had told that i m going to reject this material --so he had reject ed the material --after this store user had checked in MMBE the stk for this not available neither in Qstk nor in unrest. after this when G.R is done wrt this rtn p.o by mvmt 161, the error comes that this much qty is deficited, pl tell me after quality reject where is the material it is not visible in MMBE.Pl guide

what to do ?

km

Edited by: km on Dec 21, 2007 10:05 AM

[Former Member]

Hi Diwarkar,

No entry in SAP

Since item is not in stock you cannot do return PO as it would send items from stock.

If possible try to return without any entries in SAP

or

Do GR 101 mvmt type and reject the mtrl and return thru 122 mvmt type.

Thanks

suresh

[Former Member]

Pl help me out

yes actually our mgmt had given me a process to first do G.R & J1IEX after this user will make a return P.O , it was rel by other user .After this again G.R is to be done by this Return P.O -

---

So first of all GR was done wrt the P.O & j1IEX done , now here material is in Quality insp.so user has told to quality user that this material is in Qstk , so quality user had told that i m going to reject this material --so he had reject ed the material --after this store user had checked in MMBE the stk for this not available neither in Qstk nor in unrest. after this when G.R is done wrt this rtn p.o by mvmt 161, the error comes that this much qty is deficited, pl tell me after quality reject where is the material it is not visible in MMBE.Pl guide

what to do ?

km

Edited by: km on Dec 21, 2007 10:05 AM

[Former Member]

hi KM

First of check whether stock was scraped or rejected in UD decision

If stock is scraped at that time u will not able to see stock of that material

Or When u reject material from QA it will goes to Block stock or special storage location defined by U

Check whether stock is lying in block stock or not and reject same from there

Vishal...

[Former Member]

it is not visible in any stock , neither in block , nor in qlty , not even in unrestricted our QM user had rejected the material ,

qm user had given ud group = 03 , & ud code = R1. pl guide what to do.

km

[Former Member]

hi Km

Check what are movements passed for that material with T code MB51.

Also make sure that material is rejected and not scrapped by user in QA

If same is rejected it must be available in stock

Vishal...

[Former Member]

the mvmt type for this material is 122, .below this all six line item are visible with mvmt type 101. pl guide that this material is returned to vendor or not. ?

km

Edited by: km on Dec 24, 2007 8:23 AM

[Former Member]

hi

As 122 movement is passed material is retured to vendor

Vishal...

[Former Member]

all this six doc are also visible in P.O history tab as DGCR doc here all weight is in -ve .What is this DGCR.

km

[Former Member]

As it is known that qm user had reject the material & return it to vendor , pl tell me that can the mvmt type 122 be reversed so that this material can be transfered from qlty stock to unrest. by using MB1B ---mvmt type 321.

km

Edited by: km on Dec 24, 2007 9:34 AM

[Former Member]

Hi

There is no reversal of 122 u need to pass GR again

But as material is returned ur prob. is solved why did u want to cancell 122

pls. always clarify ur exact requirements.everytime ur question become chitchat show

Vishal...

[Former Member]

See i m not chit chating with u this is my problem , look i m talking as per my requirements that my senior consultant had given me a process to do G.R wrt a Returned P.O which i had made , so for this my consultant says that the material should be in Unres stock.That is the reason i had wrote that can this 122 be reversed so that the material can be transferred from qlty to unres stk.

km

Edited by: km on Dec 24, 2007 10:09 AM

Edited by: km on Dec 24, 2007 10:10 AM

[Former Member]

Hello Vishal,

Pl guide that now i have to prepare an outgoing ex. invoice -- by J1IS so as of now in P.O history six doc are generated with mvmt type 122 aas this mat. was rejected by Q.A & also there is a usual GRN doc no , so as this material will be picked by vendor hence we have to give the ex invoice --pl suggest for creating J1IS which doc will be entered 101 or 122.

km

[Former Member]

pl reply

sap11

[Former Member]

For creating excise invoice through J1is enter 122 doc.

Since 6 doc. are generated by quality, u have to creat six excise invoices...

In migo while doing 101 or before, u must have captured P1 through j1iex..

U can post part 2 through J1iex..

[Former Member]

thanks for reply mr. santosh.

[Former Member]

U r welcome..

[Former Member]

hi,

it is always better to route all the transaction through SAP only.

if the recd. material is against PO, then u should create the GR by 101/103/105 and for rejection u have to go for 122 mvt.

or

u can think of making the GR for the items which is already there with u.

may b by 501 goods receipt without purchase order.

(open a non valuated material code, or valuated code with separation valuation type)

if some activity has been done for the same item, u can even think of creating the production order for the same, and can think of sales invoice.

other wise u can send directly by 502 back to vendor.

[Former Member]

103 & 104 was one option with u.

Since u have not accepted that material means no entry is made in sap then there is no question of rejection.

[Former Member]

it is visibly rejected no entry in sap quality it is just visually rejected.

km

[Former Member]

make entry in sap by 103 & return by 104 with print of 104.

[Former Member]

Hi KM

Is there any entry in system regarding entry in company premises of this material.Or is this a old material lying in ur plant without system entry

If this material is w/o any entry in system u can remove directly same

Vishal...

[Former Member]

there is no any entry in the sys.but this material is lying in our plant from last one month pl tell me what is the process of returning it to supplier ? what papers are to be made for this.

km

[Former Member]

Hi KM

see there are two way to return the mateiral

1. if you want to enter in the system the material you have to complete the formality of the SAP system like PR-PO-GR- IV parking etc......and simply reject through 122 but all this process is in your current date so the audit purpose it is not true because if you made the gr po after a month you should have the suitable ans for that....

2. you can reject the mateiral though non- returnable gate pass in three copy (one for party, second for gate copy and third for you) if the mateiral will return by the party again then you have to create the returnable gate pass

regds

devesh