Multiple GR for single quantity

[former_member1256834]

Hello Guru's,

I have a scenario, where my PO will always have 1 quantity of any item (non- inventory item). The requirement is to do multiple GR's for the PO based on percentage completion i.e. when 20% is completed, i would like to do a GR of 20% of quantity. This is basically to track the progress of project.

Now, since the quantity is always 1, the percentage completion would always give me a decimal value. I don't want to put decimal values in quantity field at the time of GR but would still like to make multiple payments.

Like in case of MIRO, this can be achieved using subsequent debits, What are the options that i have in this case?

Thanks in advance,

Ritesh

[Former Member · Accepted solution]

Hi,

Better is to go for Service entry sheet rather than the GR as suggested above.

If not check whether you can enter the quantity as 100 instead of 1, so that you may not be required to use decimals.

[former_member842102]

1.If you insist on using 1 as the item quantity in a Material PO, there is no way you can avoid decimals in the GR.

2. You can create a Service PO with Service Code quantities mentioned as agreed for the partial completion milestones.

3. If you can work without GR, you can have a simpler life with Partial Invoicing Plan. This PO can be account assigned to a Project or a Network. Payment Dates can be pre-emptively mentioned in the PO. Total PO amount can be broken down into several partial payments.

[pardhreddyc]

Dear,

I hope you can make UOM as percentage and maintain conversion factors in master for the material.So whenever you receive, make GRN with percentage as you mentioned above.

This was happened in our case where vendor is giving invoice in percentage based on project status and user wants to do GRN on percentage only.

Regards,

Pardhu

[BijayKumarBarik]

Hi,

You can go for  subsequent debits or  subsequent credits- when vendor sends additional invoice other than the invoice for PO and if there is price variance!

If PO have only 1 quantity  (non- inventory item).- better go for 0.2 for 20% and then do invoice for 20% to pay to the vendor.

OR

Better go for external service management with creation of service order(ME21N), creation of service entry sheet(ML81N) and invoice(MIRO) for only service entry sheet . Finally pay to vendor for service entry sheet amount.

Regards,

Biju K

[former_member1256834]

Hello Bijay,

Thanks for reply.

But as i mentioned, i don't want to enter quantity in decimals. I would like to enter only whole numbers.

Thanks,

Ritesh

[JL23]

What do you actually have? A standard PO or a service PO?

If a standard PO, then why don't you increase the order quantity to be the total of all expected partial receipts (and maintaining the the price unit equal to the order quantity).

But much more sense it would make to create a service order and do service entries for each of your partial activities.

[former_member1256834]

Hello Jurgen,

Thanks for the reply.

Basically i have a standard PO. This PO is created wrt to a PR. The PR is in turn created wrt to a project whenever component added to it (generally the quantity is 1).

So to track the progress of the project, i would like to track the percentage completion in system also. The percentage of completion is taken and multiplied with quantity to get the quantity. Till now, we entered decimal values but now the client would like to avoid entering decimal quantities.

Thanks,

Ritesh

[BijayKumarBarik]

Hi,

If you do not like to enter quantity in decimals- then go for 2nd option which is external service management with creation of service order.

You need try with options  available in standard - otherwise go for development.

Regards,

Biju K

[Former Member]

At the time of preparation of Service entry Sheet (ML81N) there is an option of percentage as well. Wherein you do not need to alter the quantity but put in a percentage and the system will calculate the amount payable.

Then you can simply run MIRO for the desired percentage.

Se if this helps, in case screen shots are required you let me know, will try to provide the same.

[former_member1256834]

Hello Jurgen,

I can't go for service order but i think increasing the quantity could be an option.

I think i will create a Z- UOM for which 1000 (or 100) unit will be equal to 1 unit of current UOM. In this way i think I will be able to avoid decimal for both GR/IR.

Do you think that is okay?

Thanks,

Ritesh