Hi Buddy
This transaction is used to create physical inventory documents for multiple materials in your plant and storage locations. Inventory documents may be created and printed prior to the count date; however, the posting block should not be set until the day of the actual physical inventory count.
1. From the SAP R/3 System screen, enter transaction code MI31.
2. Click or press Enter. The Selected Data for Phys. Inventory
Docmts w/o Special Stock screen displays.
3. Enter or select a value for each of the following required fields:
- Plant (enter plant code)
- Storage location (do one storage location at a time)
- Name of session
Remove the checkmark from the Materials marked for deletion
field will exclude items previously marked for deletion from the
inventory document.
The default session name is MB_MI01. Enter your initials and the session
number after the default session name to identify it as your own. Example:
MB_MI01_WW1
- Max. no. items/doc - use 99 for main storage location;
- use 300 for truck storage locations.
- Planned count date - enter date of inventory count
- Physical inventory number - enter fiscal year followed by
plant number and storage location. Example:
2004FY60118071.
MI31
Create Physical Inventory
Documents (in batch)
- Set posting block - check if count is immediate; do not check
if creating batch documents ahead of the inventory count date.
- Sorting u2013 click on and select Plnt-
Stor.bin description-Material.
4. Erase any variants under u201CDisplay optionsu201D.
5. Click . The Batch Input Created for the Creation of Phys. Inv.
Docmts screen displays.
Enter through any system information messages or errors.
6. Click . The Batch Input: Session Overview screen
displays.
7. Click in the gray box next to the session name to highlight row. Click
. The Process Session {Session name} dialog box
displays.
8. Select the Background radio button.
9. Click . The following message displays:
u201CX session(s) transferred to background processingu201D.
It takes approximately 5 to 6 minutes for the system to process a
batch session. Please wait at least 5 minutes before continuing
with Step 10.
10. Click in the gray box next to the session name and click .
The Batch Input: Log Overview screen displays.
11. Click in the gray box next to the session name and click .
The Batch Input Log for Session {Session name} screen displays.
If the batch processing is completed the last line in the Message
column should read u201CBatch input processing endedu201D. If this
message does not appear on the last line adequate time was not
provided for the batch process to be viewed. SAP continues the
batch processing in the background. Use transaction MI24 to
retrieve a complete list of Physical Inventory Documents created.
11. Record the physical inventory document numbers created. You will
need the document numbers to print the inventory documents.
Clicking on can print this list.
12. View the log for any errors generated.
A material master record being blocked for updates at the time of
processing may cause errors. Add the material to a physical
inventory document using transaction code MI02.
Regrds
Yogesh
Bluesky
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