Mark vendor for deletion

[former_member218048]

I have one doubt : When we mark a 'vendor' for deletion, will it block transactions to be posted for this vendor such as PO, PR, MIRO, payment, etc ?

[murugan_mgl · Accepted solution]

yes,But in PR if u mention vendor, it will give the message

[former_member218048 · Accepted solution]

It gives only a message, right ? Still we can post, right ?

Then what is the purpose of 'mark for deletion' ?

[Former Member · Accepted solution]

You have to turn to messages 06-740 and 06-741 into error from IMG (Materials Management-Purchasing-Environment Data-Define Attributes of System Messages) to stop creation of PR, PO, etc

[Former Member · Accepted solution]

Go to SPRO >MM>purchasing->Environment data>Define Attributes of System Messages>sys msgs-->

00 ME 024 Vendor & flagged for deletion W

Make that w as E

Then try...

[former_member218048 · Accepted solution]

Still I have not received a clear answer:

What is the purpose of 'mark for deletion' ?

If a vendor is marked for deletion, can we post PR/PO/MIRO/Payment, etc. ?

[Former Member · Accepted solution]

Hi nikkitha,

The main purpose is to tell all the enduser that we should not use this vendor further for any more transaction(for some reasons)

So if u make the changes what i have told previously make the warning msg as Error msg

Now the system wont allow you to do any transactions for that particular vendor

[Former Member · Accepted solution]

Hi,

You can post if it is warning and cannot post if it is Error. Mark for deletion is tor indicating and give awareness to the user before proceeding to any transaction.

If you dont want to post then make it warning to error.

Regards,

BK

[Former Member · Accepted solution]

Chk this link

http://help.sap.com/saphelp_45b/helpdata/en/01/a9b65c455711d182b40000e829fbfe/frameset.htm

[Former Member · Accepted solution]

Nikkitha,

What is the purpose of 'mark for deletion' ?

It is to prepare the Vendor record for eventual archiving, and physical deletion from the databases.

If a vendor is marked for deletion, can we post PR/PO/MIRO/Payment, etc. ?

The activities that are allowed/not allowed for a vendor marked for deletion are dependent upon the configuration in your system.

Logically, when a vendor is deleted, your business people should be assuming that the vendor will at some future time be unavailable to use. They should follow business policies that will support this goal. It is possible to enforce some of these business policy changes through configuration.

In many companies, it is enough to just tell the appropriate users to discontinue using the vendor. Eventually, all transactional docs related to the vendor are completed, closed, archived, and deleted. At this point, the vendor record itself can be archived and physically deleted.

Best Regards,

DB49

[former_member218048 · Accepted solution]

One more clarification.

I have a vendor for whom PO/MIRO are posted. Now I am making this vendor 'flaggednfor deletion' and the message is turned to an 'error' message.

In this case, can I still process the posted POs/Invoices in respect of this flagged vendor ?

[Former Member · Accepted solution]

Hi,

You wonu2019t be able to proceed any further since you have done necessary steps to stop creation of PR, PO, etc.

Regards

[former_member218048 · Accepted solution]

not fresh PO/SOs; POs/SOs already posted before making these changes.

[former_member218048]

thanks for the inputs

[Vikas46]

Does this mean that , vendor marked for deletion which displays warning message. But still the invoice gets posted right? But the payment for that vendor doesn't initiate Right?

[kunal_ingale]

Hi

Flag Deletion is just the preparation or the first step toward the Archiving

please check following notes for details 67341 & 129836

Edited by: Kunal Ingale on Jul 6, 2011 4:28 PM

[former_member204661]

You should block an account for posting before you mark it for deletion. The only effect this deletion indicator has is to cause a warning to be issued every time you subsequently try to post to this account.

When you block a vendor master record for posting, you prevent the system from posting to this account.

Block a vendor account from posting as follows:

Choose Master records ® Block/unblock.

The system displays the initial screen.

Enter the vendor's account number and, if required, the company code.

If you do not enter a company code, you can only block posting for this vendor in all company codes.

Select ENTER .

The system displays the entry screen for the block indicators.

Select for blocking either all company codes or the specified company code by clicking the appropriate field.

Save your entries by choosing Vendor ® Save.

The system displays the initial screen and a message that confirms that the data has been saved.

Please refer http://help.sap.com/saphelp_45b/helpdata/en/01/a9b65c455711d182b40000e829fbfe/frameset.htm.

Do test and let me know if this suffices.

Regards

Shailesh

Edited by: Shailesh Rajan on Jul 6, 2011 7:17 PM

[Former Member]

Yes

After XK06 flag for deletion

When u try for Raising PO for that vendor, in ME21N only enter vendor first and press enter

Vendor XXXX flagged for deletion

Message no. ME024

Warning msg will come, make this message no as Error then try system wont allow u to proceed

Edited by: Sachein on Jul 6, 2011 3:12 PM