Manage Purchase Requisitions filtering

[ufuk1]

Hello everyone,

I want the user to only see requests in Manage Purchase Requisitions app (F2229) opened by users in their own department.

Thanks a lot for your help

Best regards

[OwenLiu]

Removed public cloud tag.

[Patryk_Waledziak]

Hello,

In the Manage Purchase Requisitions (F2229) app in SAP S/4HANA Public Cloud, you can restrict users to only see purchase requisitions (PRs) created by users in their own department by implementing the following approach:

1. Restricting via Business Role Authorization

SAP Public Cloud uses Business Roles for authorization. You can configure the necessary restrictions in SAP Identity and Access Management (IAM).

Steps:

1. Open Maintain Business Roles App (F2748)

   • Identify the business role assigned to the users who will be using the Manage Purchase Requisitions app.

2. Edit Restrictions for the Business Role

   • Find the Business Catalog: SAP_MM_BC_PR_PROCESS_MC (Manage Purchase Requisitions).

   • Go to the Restrictions tab.

   • Locate the restriction object related to Purchase Requisitions.

   • Set the restriction based on Organizational Unit (Org. Unit) or Department.

3. Use Authorization Field for Organizational Unit

   • If the department is linked to an Organizational Unit, restrict by Purchasing group or Cost Center (if mapped to departments).

2. Implementing Custom CDS View-Based Restriction (If Needed)

If business role restrictions are not sufficient, a Custom CDS View can be used to filter PRs dynamically.

Steps:

1. Create a Custom CDS View in the “Custom CDS Views” App

2. Use Custom Logic in Business Role Restrictions

3. Alternative Workaround: Use Default Filters

If authorization restrictions are not an option, encourage users to apply a default filter in the Fiori app:

• Open Manage Purchase Requisitions (F2229).

• Click Adapt Filters.

• Add Created By and filter by department-based users.

• Save it as a Personalized Default View.

Hope that will help.

Best regards,

Patryk Walędziak

[ufuk1]

Helo,

[ufuk1]

Hello, system i use is private cloud. How can I implement these solutions in private cloud?