Linking Outgoing Check Information to Journal Entry Items for PDF Preview in Create Correspondence

[Oliver231]

Hi everyone,

Is there a way to access or fill data in the Journal Entry XML data source (from either Ledger or Entry)?

Here’s what I’m trying to do:
I create a Vendor Payment using Post Outgoing Payments. After that, it links to Manage Outgoing Checks, where the PaymentDocuement is connected to the AccountingDocument from the Journal Entry created during posting.

I want to know if it’s possible to automatically copy the check number from the Outgoing Check to the Journal Entry Item. Once that value is available, I’ll use it to preview the PDF in Manage Journal Entries (Document Type “KZ”) and then click Create Correspondence to view the PDF report.

Best regards,
Oliver

[Chris1973]

Good day @Oliver231 

Thank you for your question.

Please review these references for more details:

Configuration of Adobe Document Services, Journal Entries, Manage Outgoing Checks

https://help.sap.com/docs/SAP_COMMERCE_INTEGRATIONS/8ce6157b995e418093b6e5410bcd74b2/5542577fe23f439...

In public cloud, filling or extending the Journal Entry XML data provider with additional fields such as the check number is not permitted due to the systems clean-core principle. The XML for both Ledger View and Entry View is strictly controlled and cannot be enriched when you use Custom Fields, extensibility or BAdIs. The reason is that the check number is not part of the accounting document itself and thereby not enabling the Journal Entry to display it.

That means, adhering to the clean-core solution of placing the check number into a field that is part of the FI document is the best practice. That will enable the field appear in the Journal Entry PDF. Alternatively, you can print the check directly in the Manage Outgoing Checks or you may consider building a custom BTP-based correspondence if you required additional details.

Below is a step-by-step clean-core approach to take

First step is in the Post Outgoing Payments app, enter vendor, amount, bank data. In the Document Header Text, enter the check number manually.

Second step is to post the check in the Manage Outgoing Checks. Select the check and confirm assignment.

Step 3 is to display the Journal Entry in the Manage Journal Entries App. Open the posted document; you will see the header text with the check number.

Final step is to create correspondence in PDF. Your check number will appear in the header text since it is part of XML.

Let me know if you have further questions.

Best regards

Chris