Intercompany matching and reconciliation (ICMR) - period closing and opening

[Harry_Vincent]

Is there a way to close periods in ICMR like we do it in S4HANA accounting? Users wanted to close a period, so that the matchings made in the months (period) cannot not be unassigned or new matching cannot be made for the documents of that period. Similar to accounting where you cannot post anything in the closed period.

I know about reconciliation close, but that blocks matching altogether, and when current period is open it allows to edit (match and unassign) all documents, also of previous periods. Any workaround may be appreciated if there is no standard feature for this.

SAP S/4HANA #ICMR SAP S/4HANA Finance for group reporting 

[GraceZou]

Hi @YZASHEV,

In OP 2025, no such errors if you click Auto Match for a period with reconciliation closed status or any of its earlier periods.

Instead, for the closed period, the system still loads latest data into ICMR from source table (e.g. ACDOCA) without executing matching, and manual assignment/unassignment are still prevented for period or unit pairs with reconciliation closed status. For any of its prior periods with open status, matching and assignment can be done without restriction. 

For more information, see https://help.sap.com/docs/SAP_S4HANA_CLOUD/90c07e91c7a64f328be3fd6b48955b13/26167a064a84434589dd9e99... 

Let me know if you have further questions. Thanks!

Grace

[YZASHEV]

Thanks, Grace! Your answer addresses my questions. Kind Regards, Yanislav

[GraceZou]

Hi @YZASHEV, 

The restrictions mentioned in note 3096908 have been resolved with S/4HANA Cloud 2502 (and on-premise 2025), see blog https://community.sap.com/t5/enterprise-resource-planning-blogs-by-sap/intercompany-reconciliation-c.... 

We will archive the note 3096908 as it's no longer applicable. 

Thanks!

Grace

[YZASHEV]

Dear Grace,

Thanks for the swift response!

In S/4 Hana, on premise, Release 2022, if you lock period 003.2025 (even with the "Period Initially Closed" option), you cannot work in period 002.2025 as well (you cannot make any changes like assignments, accrual posting etc.). SAP says:

Is this addressed in S/4 Hana, on Premise, Release 2025?

You are right that the blog you referred to, covers the restriction mentioned in OSS note 3096908. However, I believe that it partially solves the issue because you need one more month end closing step where you check in the “Snapshot Reconciliation Statement” if there are incorrect previous period re-assignments/accrual postings (related to additional effort).

Instead, it would be nice if you could stop the users to run “Assign” and “Auto-Match” for the respective Fiscal Year Period (and this way to prevent in advance undesired re-assignments or manual accrual postings). It could be a good option at least to have an enhancement point where you can implement such (custom) behavior.

Thanks and Regards, Yanislav

[GraceZou]

Hi @Harry_Vincent,

For this particular requirement

"we cannot close the process of matching/unmatching of documents for a period eg may month only while keeping open June month document matching/unmatching??",

it has been fulfilled in S/4HANA Cloud 2408 and S/4HANA On-premise 2023 FPS02. See what's new: https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/f5d3e1005efd4e86acf9a65abf428082/e8c4e29d3f4142919a2...

For on-premise customers with product release lower than 2023 FPS02, you can get the function by implementing the SAP Notes: https://launchpad.support.sap.com/#/notes/3449606 (back-end system) and https://me.sap.com/notes/3451173 (front-end/gateway server).

Let us know if it helps. Thanks!

Grace

[GraceZou]

@Harry_Vincent FYI, from S/4HANA Cloud 2502 and S/4HANA On-premise 2025, the reconciliation close process in ICMR will be enhanced as follows:

• When reconciliation for a unit pair is closed, the matching lock, manual assigning/unassigning are on pair level rather than on the leading unit level.
• Data roll-in and flexible upload are no longer blocked by reconciliation close.
• In Manage Reconciliation Close, two columns show reconciliation differences: The difference up to latest cutoff timestamp and The difference calculated at the time when the pair was last closed.
• You can view historical reconciliation statements of each pair on the detail page of Manage Reconciliation Close. 

Thanks!

grace

[Harry_Vincent]

Thanks @GraceZou for replying. Does this mean that currently, we cannot close the process of matching/unmatching of documents for a period eg may month only while keeping open June month document matching/unmatching??

[YZASHEV]

Dear GraceZou,
Thanks for the information provided so far! I am sure that it is useful for the SAP community around the world!

One question from my side - since some clients do not want to use the standard reconciliation close solution (mainly because of the restrictions mentioned in OSS note 3096908:
"Customers can close the reconciliation period to prevent further data inflow for documents matching. However, the prevention is only valid when the closed period is the current period, based on your system time and the fiscal year variant. Which also means if now is the beginning of a new period, you can still run matching and roll in data even the prior period is closed."), I would like to ask if there is a BADI, enhancement point where a custom validation with a Z* table can be implemented, checking if you are allowed to run "Auto-Match"/manual "Assign" for the selected Fiscal Year Period? Any enhancement hints related to "Auto-match" and manual "Assign" in the ICMR Manage Assignments apps will be highly appreciated:

Thanks and Regards,

Yanislav