Important questions

[abdullrahman]

Please I have some question
1- If I have a operating chart of accounts and I already made my general ledgers and made some transactions of them and now my client wants to open another branch so he needs a group chart of accounts, How can I do that without losing all the transactions I have on my COA ?

2- Now I have received materials from my supplier but after I posted the invoice and paid it, it showed up there's another expense on the invoice and it needs to be added to this invoice and means need to make another GR-IR related to this

3- How many currencies can I assign to one company code ?

[mathurifico]

ANSWER FOR QUESTION 1

In SAP, creating a group chart of accounts while maintaining existing transactions involves a careful and systematic approach. Follow these general steps to achieve this:

1. Backup Data: Before making any significant changes, it's essential to create a backup of your current system. This ensures that if anything goes wrong during the process, you have a restore point.

2. Create Group Chart of Accounts:

   • Transaction code: OB13
   • Create a new group chart of accounts that includes the accounts required for the new branch.
   • Assign this group chart of accounts to the company code.

3. Assign GL Accounts to the Group COA:

   • Use transaction code FS00 to assign the existing general ledger accounts to the relevant accounts in the group chart of accounts.
   • This step involves changing the master data of individual accounts to map them to the corresponding accounts in the group chart of accounts.

4. Adjust Account Assignments in Documents:

   • You may need to adjust the account assignments in existing documents to reflect the new group chart of accounts.
   • This can be done using transaction codes such as FB02 (Change Document) or FB09 (Reverse Document) and then re-entering the correct account assignments.

5. Reclassify Open Items:

   • If there are open items in accounts that have been reclassified to the new group chart of accounts, you might need to reclassify these items using transaction code F-44 (Clear).

6. Run Reports for Verification:

   • Run reports to verify that the financial statements and reports are reflecting the changes correctly.
   • Transaction code F.01 (Financial Statements) or S_ALR_87012326 (Account Balance).

7. Inform Stakeholders:

   • Communicate the changes to relevant stakeholders, especially those involved in financial reporting, so they are aware of the modifications.

8. Testing:

   • Perform thorough testing to ensure that the changes do not adversely affect financial reporting or any other critical business processes.

9. Documentation:

   • Document all the changes made, including the reclassification of accounts and adjustments to open items.

10. Post-Implementation Support:

    • Provide support after the implementation to address any issues that may arise.

It's crucial to consult with your SAP consultant or the SAP documentation specific to your system version, as the steps may vary slightly depending on the SAP version you are using. Always perform these changes in a controlled environment, and if possible, consider testing the process in a sandbox system before implementing it in a production environment.