I cannot edit the PR if the PR are rejected.

[Former Member]

Hi SAP Team,

There is a common senario that PR applicant often be rejected by approvers.So, it is necessary to edit rejected PR for them to reduce workload. Is it possible to edit the rejected purchase requisition? And I want to know the reason if it's impossible.

BR.

Thanks!

[Krithika_B80]

Hi,

We recommend the users to use Manage Purchase Requisition Professional app for editing the rejected PR or PR line items. The Create Purchase Requisition - Advanced app does not support editing of rejected PR or PR line items.

In Manage Purchase requisitions app you can:

• Edit Rejected purchase requisitions and purchase requisition items.
• You can edit a requisition that has its workflow configured at the header level and has been rejected at the header level, by choosing the Edit button on the top-right of the header page.
• If the workflow has been configured at item level, you can edit a rejected item by choosing the Edit button on the top-right of the header page, and then selecting the Rejected item in the table and choosing the Edit Rejected Item button.

The requisition or item then moves out of the Rejected status and enables resubmission. You can make the required changes and choose Save. If the changes made are restart-relevant, then the relevant workflow is triggered.

Note that if you start editing a rejected requisition or item, and then cancel the draft, the status is set back to Rejected.

Best regards,

Krithika

[former_member213253]

Hello brandy ,

Editing rejected Purchase Requisition items would cause follow on workflow errors and is therefore not allowed.

Resolution here is to create new purchase requisition.

Please refer to following KBA's for details:

2866986 - You cannot edit or delete PR - MM_PUR_REQN018

2905465 - MM_PUR_REQN018 error message using Manage Purchase Requisition Professional

Best Regards,

Hemashreee

[AnupNair]

Hello brandy , In addition to hemashree.b 's information. The system behavior on rejection of a PR also depends on how the workflow is setup in the system. Because during the workflow configuration of Purchase Requisition, for each step we have options how the system should behave if a PR is rejected. We currently have options like 'Cancel Workflow', 'Repeat Step', 'Restart Workflow', 'Continue'.

So you can try using either of these option to over come the current gap (Rejected PRs cannot be edited).

For example, If we add the requester of the PR as the first level approval,we can choose the option restart workflow & the requester would get the PR if it is rejected.

Or

While rejecting a PR, User mentions a note 'Rejected'. In this case we can use the 'Continue' option so that the PR is still in the workflow but the next User does not approve it after reading the note. In this case the Requester can still edit & change the PR as it is in approval.

Kindly note that these are only workarounds to overcome the current Gap.

Best Regards,

Anup

[former_member708461]

Hi anupnair87 ,

"If we add the requester of the PR as the first level approval,we can choose the option restart workflow & the requester would get the PR if it is rejected."

Wouldn't this make the requestor the first approver on every PR? Can we avoid this step?

[former_member132363]

Here are some SAP resources you may review based on your topic "edit | application | rejected purchase requisition"

2866986 - You cannot edit or delete PR - MM_PUR_REQN018

You have activated flexible workflow for Purchase Requisitions at header level. ... Editing rejected Purchase Requisition items would cause follow on workflow?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2866986

Configure Flexible Workflow for Purchase Requisition

Dec 13, 2019 ... Purchase Requisition doesn't allow to edit if the status of PR is Rejected. Import Employees. The employee data for PR creator and approval must?...

https://blogs.sap.com/?p=346

Purchase Requisition Completion by Approvers

Feb 4, 2020 ... ... the need of approvers to reject the Purchase Requisition and send back to ... The new option - Edit and Approve Purchase Requisition comes as part of ... Edit is only allowed for Self-Service Purchase Requisitions(Creation?...

https://blogs.sap.com/?p=340