How to track the person responsible or custodian of the asset in sap s4hana public cloud

[nithin_pranesh]

Client wants to track the asset, who is responsible for the asset .

For example,

If a company distributed laptop to a employee, how can i track the person responsible for asset in sap s4hana public cloud.

[Chuma]

Hello @nithin_pranesh 

You can effortlessly connect S/4HANA Cloud Public Edition with SuccessFactors using SAP’s ready-made scenarios.

• Workforce data (employees) flows from EC to S/4HANA through Master Data Integration (MDI).
• Cost centers flow from S/4HANA to EC so that HR can assign them.
• If you use Employee Central Payroll, payroll postings are transferred from ECP to S/4HANA Finance.

No custom coding is required; simply activate the communication setup, connect via MDI, and run the test flows.

Here's some helpful SAP Documentation for your references.

SAP Help – Integrating SAP SuccessFactors Employee Central with SAP S/4HANA Cloud

SAP Help – Cost Center Integration between S/4HANA Cloud and SuccessFactors

SAP Help – Integration with SAP SuccessFactors Employee Central Payroll

With kind regards

Chuma

[Chuma]

Hello @nithin_pranesh 

In SAP S/4HANA Public Cloud, there isn’t a standard Personnel Number field in the asset master, as there is in Private Cloud.

To track the employee responsible, such as a laptop assigned to an individual, the recommended approach is to add a custom custodian/employee field to the asset master using the Custom Fields and Logic app.

This field can then be utilised in apps and reports, and if you use SuccessFactors, it can be linked to employee master data.

Withn regards

Chums

[nithin_pranesh]

@Chuma can you suggest me how to integrate it with successfactor?

[BobShen]

To track who is responsible for an asset, such as a laptop distributed to an employee, in SAP S/4HANA Cloud Public Edition, you can consider the following approaches:

1. Asset Master Data:

   • Use custom fields in the asset master data to record the employee responsible for the asset [1].
   • This could be implemented by adding a field for the employee's Personnel Number (PERNR) to the asset record [1].

2. Asset Tracking:

   • Implement a custom solution or enhance existing functionality to track asset movements and assignments [2].
   • This could include processes for asset delivery, return, and transfer between branches or employees [2].

3. Integration with Human Resources:

   • Link the asset management system with HR data to associate assets with specific employees [3].
   • This integration can help in tracking which employee is responsible for which asset based on their personnel number or user ID [3].

4. Authorization and Security:

   • Implement security measures to ensure that only authorized personnel can approve asset assignments or removals from company premises [4].
   • Set up approval workflows for asset borrowing requests [4].

5. Asset Manager Monitoring:

   • Provide functionality for asset managers to monitor the status and location of assets within the company [4].
   • This could include reports or dashboards showing which assets are assigned to which employees.

6. Custom Development:

   • Since standard Asset Accounting in SAP S/4HANA Cloud Public Edition may not provide all the required authorization checks and tracking features, custom development might be necessary to fully meet the requirement [4].

It's important to note that while SAP S/4HANA Cloud Public Edition provides robust asset management capabilities, the specific functionality for tracking individual asset responsibility to employees may require a combination of standard features and custom enhancements to fully meet your

[nithin_pranesh]

In Sap private cloud there is an option to enable the personnel number field in the time dependent data, how can i do that in the public cloud?